Associate Speech Writer and Operations Coordinator; Writing​/Editing Specialist

Department

PRESIDENT'S OFFICE (UA-PRES-IUBLA)

The Associate Speechwriter and Operations Coordinator serves as aproactive partner in shaping the president's voice and as theday-to-day owner of the speech writing workflow. Strong presidentialcommunications depend not only on effective language, but also onearly planning, accurate information, clear processes, disciplinedreview, and reliable follow-through. The person in this role helpsprovide that full foundation, supporting the creation ofhigh-impact speeches and ensuring the systems, processes, and databehind them run efficiently and accurately.

The Office of the President is an exciting, fast-paced environment that operates with enthusiasm, efficiency, discretion, and dedication to Indiana University (IU). The ideal candidate thrives at the intersection of storytelling and operations. They bring editorial judgment,operational discipline, initiative, and meticulous attention todetail, helping ensure every presidential communication is timely,targeted, and rooted in verified information.

• Supports the full lifecycle of presidential remarks, from initial intake and research, through drafting, delivery, andarchiving.
• Initiates first drafts of presidential remarks and talkingpoints.
• Uses research and independent editorial judgment to shape the initial structure, central message, tone, and audience focus ofeach draft before review by the speechwriter, while ensuringrelevance and alignment with IU priorities.
• Collaborates closely with subject-matter experts to ensure accuracy, authenticity, and alignment with universitystrategy.
• Prepares 1-page summaries for all remarks and uses judgment to determine the appropriate deliverable for each engagement, such asa media briefer, long-form speech, or bulleted talking points.
• Maintains and prioritizes the speech request queue and proactively advances each assignment from intake through delivery,coordinating handoffs and resolving missing information or schedule risks before they create missed deadlines or last-minute workflowgaps.
• Gathers initial event and audience details and organizes eachassignment in the team's tracking and filing system.
• Conducts comprehensive editorial and factual quality assuranceon drafts, checking grammar, clarity, tone, formatting, brand alignment, accessibility, professionalism, and the accuracy ofdata, sources, and factual claims.
• Develops and maintains dashboards, templates, and checklists to streamline operations and upholds consistency in tone, accuracy,and design.
• Owns the speech archiving process, including final versions,event details, keywords, themes, metadata, and delivery to IUArchives.
• Leads the creation of speech reports summarizing volume, eventtypes, themes, audiences, and other useful trends. Uses the findings to help the Executive Director allocate writing resources and evolves the president's communications strategy.
• Assists with day-to-day Office of the President operations asneeded, including shared office logistics, and other time-sensitiveadministrative and operational needs.
• Provides occasional support for presidential events and engagements, including preparation, materials, guest-facingassistance, on-site logistics, and follow-up.

• Writes and edits clear, informative written content for variouscommunications needs, audiences, and publication formats, assessing for relevance, accuracy, and appropriateness; tailors the degree ofcopyediting to a project's specific needs.
• Corrects basic and complex grammar, spelling, punctuation,formatting, and syntax errors and performs edits that improve overall writing quality of communications and ensure alignment with university mission, strategies, objectives, and brand…