Graduate Academic Advisor; Academic Advisor

Department

JACOBS SCHOOL OF MUSIC (BL-MUS-IUBLA)

Department Specific Responsibilities

• Provides academic advising for a diverse community of students pursuing or considering graduate majors, minors, or certificates in the Jacobs School of Music.
• Informs students of relevant IU and school policies related to academic progress, enrollment, and graduation.
• Advises students of academic requirements in face‑to‑face meetings, telephone appointments, virtual‑technology, and drop‑in appointments.
• Builds relationships with students, faculty and the university community.
• Assists with orientation and onboarding activities.
• Contributes and serves on committees as assigned.
• Maintains confidentiality and FERPA compliance.

General Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments' curricular requirements. Explains curriculum requirements and school and campus policies.
• Meets with students in groups and 1‑on‑1 to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate.
• Assists students in making informed decisions about a choice of major and potential career or graduate school direction. Helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
• Teaches students how to navigate university systems, academic processes, and policies. Empowers student accountability in academic decisions about courses, career direction, and long‑term plans. Provides guidance on avenues for increased involvement as an IU student and in the IU community.
• Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
• Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Represents the advising function as a presenter at campus meetings and recruiting functions. Assists in developing written advising materials for use in student events.
• Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and may provide guidance to other Academic Advisors.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• Master's degree in a related field.

• Master's degree in Music.

• 2 years in student affairs, teaching, academic advising, or related field. Experience in a student‑focused, higher education environment is highly desired.

• 3 years in student affairs, teaching, academic advising, or related field.
• Experience in a student‑focused, higher education environment is highly desired.

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast‑paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Uses and learns new technology proficiently and changes practices with changing technology.
• Meets Best Practices and National Standards for Academic Advising.
• Understands and meets FERPA requirements.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the…