Assistant Dean Academic Affairs; Student Programming Specialist

Job Summary

The Assistant Dean for Academic Affairs manages all academic, curricular, and faculty affairs for the University Graduate School. The primary responsibilities include development, review, and approval of graduate courses and new graduate programs, maintenance of the IU Graduate Faculty roster, and editing the IU Graduate Bulletin. The Assistant Dean regularly meets with IU faculty and staff to advise on new degree programs and curricula.

• Assists schools, departments, and programs in developing graduate degrees, certificates, sub‑plans, and minors.
• Manages review of new program proposals on behalf of the Graduate School (IUB and regional campuses) and makes recommendations for approval to the Associate Dean.
• Tracks and maintains a log of the approval of degrees, certificates, sub‑plans, and minors through all relevant bodies (IUB Campus Curriculum Committee, IU Academic Leadership Council, IU Board of Trustees, Indiana Commission for Higher Education, and the Higher Learning Commission).
• Submits Student Information System coding requests for new degrees, programs, and sub‑plans.
• Attends monthly Campus Curriculum Committee meetings and keeps UGS recorders informed of new degrees and policies.
• Reviews and approves all new and changed graduate course requests via CARMIn from IUB and regional campuses and maintains a list of approved courses for addition to the annual bulletin.
• Maintains, edits, updates, and assists with publication of the University Graduate School Bulletin. Requests, reviews, and enters annual school/department/program updates; verifies accuracy; adds sections for newly approved degrees; proofreads results and provides final approval for publication.
• Assists the Associate Dean with the review and development of all University Graduate School academic policies.
• Responsible for formatting decisions, proofing, and final approval of the bulletin.
• Maintains the roster of approved UGS Faculty and updates graduate faculty information on the UGS website and bulletin.
• Requests nominations for Graduate Faculty status from departmental chairs twice per year and maintains Graduate Faculty lists, working with the Office of the Vice Provost for Faculty and Academic Affairs to update the IU faculty database.
• Provides updated lists of Graduate Faculty to the University Graduate Faculty Council and assists the GFC with elections.
• Attends monthly meetings of the Graduate Faculty Council.
• Collaborates with admissions staff of UGS – Bloomington and the Office of International Admissions on admissions issues, processes and policies, and overall admissions processes.
• Works with recorders to provide guidance on day‑to‑day recording functions.
• Completes and approves Instructional Efforts Reports for graduate courses.
• Handles course scheduling for graduate courses and approves routine requests for all summer scheduling for G901 special exceptions.
• Schedules, plans, organizes, and leads UGS academic affairs workshops for Directors of Graduate Study and Graduate Secretaries.
• Oversees the Big Ten Academic Alliance Traveling Scholar Program, advising and approving student admissions to the University; requests fee remissions for incoming students; schedules courses; assigns grades; reports grades to home institutions; and obtains grades from BTAA universities for outgoing IU students.
• Acts as Disability Services Officer for graduate students requesting services.

• Develops and implements programs and initiatives to enhance and reinforce academic engagement and experiential learning capacity of the student experience.
• Leads programming outcomes at the program, department/division, or campus level.
• Interfaces directly with students, attending student programming events and gathering satisfaction feedback to improve future initiatives.
• Collaborates with staff in own department and other departments, as well as academic and campus leaders, on shared student programming goals; coordinates funding to sponsor student programs.
• Measures and evaluates effectiveness of student programs against projected outcomes; prepares reports on impact and budget; presents to…