Administrative Services and Programs Manager; Program Management Specialist

Department

LATINO STUDIES (BL-LATS-IUBLA)

The Administrative Services and Programs Manager is a shared services role between 4 programs. These include the American Studies Program (AMST), the Latino Studies Program (LATS), Native American and Indigenous Studies Program (NAIS), and Asian American Studies Program (AAST).

• American Studies Program (AMST)
• Asian American Studies Program (AAST)
• Latino Studies Program (LATS)
• Native American and Indigenous Studies Program (NAIS)

Department
- Specific Responsibilities

• Serves as administrative services and program manager, office manager, and assistant to the Chairs for the Programs of:
  American Studies (AMST), Asian American Studies (AAST), Latino Studies(LATS), and Native American and Indigenous Studies (NAIS).
• Latino Studies, as a stand‑alone program outside of American Studies, will require that the position pay particular attention toprogramming and budgeting for this unit during the 2026‑2027AY.
• This position requires the program manager to be basedphysically in the LATS office.
• Serves as the public face of the Latino Studies Program at itsmain office and at recruiting events.
• Manages all programs; handles administrative and enrollmentactivities at undergraduate levels; plans and coordinates facultytravel and events for all units; and includes faculty personnelassistance.
• Establishes, interprets, and modifies program policies and operating procedures. Provides transaction processing and other financial administrative support as dictated by program needs andunder the direction of the Fiscal Officer.
• Assists in implementing initiatives. Represents the programs atvarious meetings.
• Understand the Chairpersons
  ¿ goals and the mission of the programs; implement chairs
  ¿ goals. Advise and assist the Chairswith University, College and Departmental policies and procedure sand assure that appropriate procedures are followed.
• Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units.
• Monitors progress and maintains all necessary data bases.
• Actively recruits program participants and researches newvenues and methods of recruitment.
• May provide guidance to support and temporary staff and coordinates workflow for the program.
• Researches available grants and assists creating funding proposals that further advance support of the program. Writes grantreports.
• Administers program budgets.
• Collaborates with team members to develop program objectives and create policies to meet them. Coordinates program operation with all collaborative units.
• Monitors progress and maintains all necessary data bases.
• Actively recruits program participants and researches newvenues and methods of recruitment.
• May provide guidance to support and temporary staff and coordinates workflow for the program.
• Researches available grants and assists creating funding proposals that further advance support of the program. Writes grantreports.
• Administers program budgets.

• Coordinates and delivers community outreach activities,educational programs, workshops, and engagement initiatives insupport of established program objectives.
• Applies knowledge of outreach and engagement practices to communicate program information and educational content to community audiences in accessible and effective ways.
• Establishes and maintains productive working relationships with community organizations, participants, and university partners tosupport outreach and engagement efforts.
• Assists in identifying community needs, interests, and opportunities for engagement and provides input regarding programimprovements and outreach strategies.
• Develops, adapts, and distributes educational materials,presentations, communications, and outreach resources for a variety of audiences.
• Facilitates outreach activities, informational sessions, and educational experiences in virtual, in‑person, and hybridenvironments.
• Monitors participant engagement and program activities,exercising judgment to address routine issues and ensure positiveparticipant experiences.
• Collects, analyzes, and summarizes program feedback,participation data, and…