Fiscal Support; Financial Administration Specialist

ARTS & SCIENCES; DEAN (BL-ARSD-IUBLA)

The College of Arts and Sciences is the largest academic unit at Indiana University Bloomington. It comprises over 40 departments, 50 centers, programs, and institutes, including the Eskenazi School of Art, Architecture and Design, the Hamilton Lugar School of Global and International Studies, and the Media School. Faculty in the College teach more than 50% of the Indiana University (Bloomington) credit hours and the College occupies about 1.3 million square feet across 80 buildings on campus.

• Serves as a financial manager for multiple assigned College units.
• Responsible for the efficient administration of College and IU processes to ensure ongoing fiscal stability of the assigned departments and centralized units.
• Manages the departmental budget construction process, monitors funding commitments, and approves expenditures.
• Serves as financial link between the College Finance Office and departmental administration.
• Provides departmental finance and staff employee training, oversight, coordination, and consultation to ensure policy and process information is disseminated and successfully implemented.
• Participates in the management of College fiscal support systems and processes.
• Provides fiscal, policy, and internal control management of all funds for assigned units in the College.
• Provides daily oversight of how funds are spent and managed; ensure funds are budgeted appropriately and utilized according to purpose, budget and fiscal policy.
• Reconciles accounts monthly. Reviews and analyzes unit general fund and non-general fund financial variances from budget on an ongoing basis.
• Creates financial reports for assigned units to identify funding gaps and report sustainability issues to the College Finance Office.
• Oversees and monitors faculty internal award distribution, activity, and budgeting.
• Reviews and approves financial transactions in multiple systems, approves budget adjustments, opens and closes accounts, and provides guidance to principal investigators (PI’s) and unit administrative coordinators.
• Manages financial operations of College units, external grants and contracts.
• Develops external-grant closing reports including projections as needed.
• Reviews and approves external grant proposal documents and attachments, ensuring compliance with College policies.
• Serves as a Departmental contact to the IU Foundation (IUF) and maintains oversight for all IUF activities for assigned units.
• Serves as account supervisor on IUF accounts. Ensures all IUF policies and practices are followed throughout all assigned units.
• Strategizes with Chairs/Directors on the IUF's Target Spend Initiative and ensures all units meet required goals.
• Provides financial reports, models, and analyses on behalf of the College. Develops financial projections for assigned accounts.
• Participates in the development, analysis, compilation, documentation, and dissemination of the College financial processes ensuring fiscal stability, integrity, and compliance with internal, institutional, and external policies.
• Evaluates financial procedures and practices within assigned units to identify weaknesses; takes remedial action to correct errors.
• Coordinates the implementation of improved practices.
• Notifies senior administrators of identified issues and makes recommendations for resolution.
• Provides departmental financial training to initiators/processors as needed.
• Provides oversight, coordination, and consultation to department processors to ensure university and campus policies are maintained.
• Participates and presents at monthly Fiscal Officers/Department Managers meetings upon request.
• Provides ongoing guidance and instruction to College constituents regarding KFS, KC, IUIE, HRMS, BUY.IU, Chrome River, and other financial institutional systems and policies. Participates in College-wide trainings upon request from College Finance.

• Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an…