Financial Administration Specialist, Auxiliary Shared Services

AUXILIARY SERVICES ADMINISTRAT (BA-AXAD-IUBLA)

The Bloomington Auxiliary Shared Services team uses ethical, innovative, and sustainable business practices to provide excellent customer service, convenience, and value to the entire university community. Our Shared Service Center focuses on providing efficient and effective administrative services for the BL Auxiliaries and Student Life Operations. The goal of the share services team is to create standardization and consistency finance and administrative services while ensuring cost effective practices.

• Manages accounts receivable functions, including reconciliation of daily cash receipts across multiple financial systems.
• Organizes and maintains accounting records and prepares supporting documentation for audits, including cash variance analysis and credit card reconciliations.
• Compiles, analyzes, and records financial data by preparing journal entries and maintaining accurate financial records.
• Prepares, analyzes, and distributes monthly, quarterly, annual, and ad hoc financial reports to support operational and strategic decision‑making.
• Analyzes financial statements to identify budget variances, trends, and compliance with organizational policies and accounting standards.
• Supports budget development, forecasting, and user fee revenue analysis by researching, collecting, and interpreting financial data.
• Prepares budget working papers, auxiliary accruals, financial schedules, and related supporting documentation.
• Develops, maintains, and enhances financial reports, databases, spreadsheets, and reporting tools.
• Administers billing and invoicing for facility rentals, sponsor ships, and faculty/staff payroll deduction memberships while monitoring account activity for accuracy and timely payment.
• Assists with the implementation, administration, and maintenance of multiple point‑of‑sale (POS) systems.
• Collaborates with department leaders and internal stakeholders to provide financial guidance, resolve billing discrepancies, and support sound fiscal management.
• Develops and delivers staff training to promote operational efficiency and adherence to financial policies, procedures, and best practices.
• Evaluates and improves financial and administrative workflows to enhance efficiency and effectiveness.
• Participates in departmental planning by contributing to annual goals, strategic initiatives, and biannual/annual reports.
• Provides cross‑functional support by serving as a backup for finance staff and participating in departmental meetings, committees, and special projects.
• Supports department‑wide events and performs additional duties as assigned by finance leadership.

• Applies knowledge to accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long‑term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non‑federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long‑range plans.
• Prepares operating and project budget drafts independently and/or in coordination with other finance staff. Regularly explains financial concepts to non‑financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Required

• Bachelor's degree in finance, business, or related field.

Preferred

• Relevant experience may be considered.

Required

• Some experience in a relevant field.
• 2 years of experience with…