Accounting and Financial Support Specialist; Financial Administration Coordinator), Office

Department

FINANCE ADMINISTRATION & BUDGE (BL-BAP-IUBLA)

The Office of Finance, Administration and Budget (FAB) supports fiscal management, budgeting, analytics, and strategic planning for IU Bloomington. Collaborating with senior leadership and campus partners, FAB aligns annual budgets with forecasts, offers predictive insights, and identifies opportunities and risks to inform strategic decisions.

Department-Specific Responsibilities

• Provides financial support to assist several different responsibility centers (RCs) on the Bloomington campus.
• Serves as the primary processor of financial documents, including Indiana University (IU) and IU Foundation payments and reimbursements, requisition creation, payroll processing, HRMS e‑doc processing, receipts, invoices, and other financial transactions.
• Ensures financial policy compliance.

General Responsibilities

• Performs financial and administrative tasks, with minimal supervision, related to processing financial or other administrative records.
• Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
• Maintains records of financial transactions, compiles data, and prepares reports.
• May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
• Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
• Assists in designing, documenting, and implementing processes.
• Processes payroll and verifies accuracy of payroll information.
• Verifies accuracy of adjustments to payroll including supplements and garnishments.
• Monitors financial accounts and ensures timely payments are made to payees.
• Responds to inquiries regarding financial and/or personnel policies and procedures.
• Take the lead on the most complex cases within their scope of work.
• Serves as liaison to department and/or other university divisions.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Required

• High school diploma or equivalent (such as HSED or GED).

Preferred

• Associate's degree.

Required

4 years of relevant experience.

Required

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Highly thorough and dependable.
• Possesses a high degree of initiative.
• Ability to build strong customer relationships.
• General knowledge or demonstrated ability to learn basic functionality of IU systems (KFS, HRMS, SIS).
• Experience in managing and documenting workflows, processes, and/or data entry.
• Basic understanding of technology.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Proficiency in computer systems, including standard Office software.
• Basic accounting and financial skills; ability to reconcile accounts.
• Demonstrated ability to apply concepts and policies to daily work functions.
• Good oral and written communication skills.
• Ability to clearly present material and make it accessible to a specific audience.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without accommodation.

Bloomington, Indiana (This is an in‑person position)

$20.00 - $21.00 per hour based on experience.

For full‑time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance…