Financial Administration Specialist in Bloomington, Indiana

Job Title

Job Description

The Indiana University School of Education is known for preparing reflective, caring, and skilled educators who make a difference in the lives of their students in Indiana, throughout the United States, and around the world. Join us! We believe in the power of education, and the work we do here is changing lives.

Department Specific Responsibilities

• Works as a valued team member on the school finance team.
• Leads and administers the School's student financial aid portfolio, including scholarships, fellowships and graduate fee remissions, ensuring compliance with institutional, donor and regulatory requirements.
• Develops and manages annual awarding budgets and multi-year spending plans, aligning with IUF Target Sped requirements and school financial strategy.
• Oversees fund utilization across 200+ endowed and restricted funds, ensuring proper stewardship and alignment with donor intent.
• Exercises decision making authority in the interpretation and application of donor restrictions, awarding guidelines and alignment with donor intent.
• Establishes and maintains processes and internal controls for award setup, reconciliation and reporting across multiple financial systems such as BAM, SIS, KFS, etc.
• Monitors and reconciles scholarship, fellowship and fee remission accounts monthly, identifying variances and implementing corrective actions.
• Reviews and approves financial transactions and IUF reimbursement documentation, ensuring compliance, accuracy and audit readiness.
• Provides financial guidance and training to departmental administrators, award committees, and stakeholders.
• Partners cross-functionally with Development, Finance and Academic units to resolve donor intent questions, launch new funds and improve financial processes.
• Produces and delivers financial analyses, projections and reporting to support strategic planning and award allocation decisions.

General Responsibilities

• Using knowledge and application of accepted procedures and standards, performs detailed financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Controls all expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• May provide guidance to lower-level employees.

Education

• Bachelor's degree in finance, business, or related field.

Work Experience

• 2 years of relevant experience.

Skills

• Proficient communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software.
• Advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax, scanner, etc.
• Experience managing workflows, processes, and/or data entry.
• Intermediate accounting skills; ability to spot obvious errors; ability to develop a budget.
• Demonstrates ability to interpret and apply concepts and policies to daily work functions.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to interpret financial documents from an accounting, policy, and practice perspective.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

The salary range for a qualified candidate will likely fall in the $55,000 - $65,000 range.

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life…