Financial Administration Specialist, The Office of Finance, Administration and Budget

Department

FINANCE ADMINISTRATION & BUDGE (BL-BAP-IUBLA)

The mission of the Office of Finance, Administration and Budget(FAB) is to help ensure fiscal compliance, accountability, andresilience throughout the Indiana University Bloomington campus community. FAB empowers senior leadership and their teams toadvance academic priorities through the knowledge, tools, and methodologies needed to sustain fiscal operations including predictive analytics and financial modeling, efficient transaction processing through IU Share, and the development of dashboards thataid operational and strategic decision-making.

FAB serves as a campus partner in fostering fiscal excellence:troubleshooting fiscal challenges, generating insights that uncover risks and surface opportunities, and ensuring that decisions alignwith the academic mission of each unit and the strategic priorities of the IUB 2030 plan.

Department Specific Responsibilities

• Provides financial expertise for units within Campus Leadership.
• Responsible for providing financial information, transactional support and account reconciliation.
• Provides data, processes, and guidance to ensure compliance within IU and IUF policies.
• Provides financial summaries for unit leadership, and present information in a way that is meaningful to the audience.
• Supports the organization's financial transaction processing.
• Explores compliance with policy for requested transactions.
• Provides information to request transaction processing from Shared Services.
• Reviews financial statements and make adjusting entries in KFSto both actual and budget data.
• Reconciles financial statements on a timely basis.
• Prepares ad-hoc and scheduled analysis of IU and IUF financial activity, comparing activity to prior years and to budget.
• Draws conclusions about current and projected data.
• Synthesizes and presents data in a manner meaningful for unit leaders to react to and make decisions about allocation of resources.
• Regularly explains financial concepts to non-financial employees.
• Stays knowledgeable about existing and emerging tools,financial policies and processes.
• Participates as appropriate in review of new policies and processes and provide feedback.
• Drafts documentation regarding policies and processes to sharewith employees in the units served.
• Provides follow-up communication and training as necessary.

General Responsibilities

• Applies knowledge to accepted procedures and standards,performs financial and administrative tasks related to managing thedaily and long-term financial and/or administrative operations ofan organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal andnon-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects,which may include space allocations, staffing, equipment purchases,and long-range plans.
• Prepares operating and project budget drafts independently and/or in coordination with other finance staff. Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.

This position is posted at the Core Level but may be filledat the Career Level depending on the candidate'squalifications. Although they will be similar, the duties and responsibilities may differ if filled at the higher rank. Pleasesee the qualifications for each level listed below.

Core Career Level Requirements

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Bachelor's degree in accounting, finance, or related field

WORK EXPERIENCE

Preferred

• Some experience in related field.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Intermediate understanding of technology; experience using electronic platforms to perform various tasks.
• Demonstrates experience solving problems with independent thought.
• Proficiency in computer systems, including standard Office software; advanced Excel and database skills, including familiarity with complex formulas and Pivot Tables.
• Ability to use standard office equipment such as phone, fax,scanner, etc.
• Experience managing workflows, processes, and/or dataentry.
• Intermediate accounting skills; ability to spot obvious errors;ability to develop a budget.
• Demonstrates ability to interpret and apply…