IT Project Management Specialist

Department

STRATEGIC SERVICES (UA-STS-IUBLA)

Department Specific Responsibilities

• Manages the full lifecycle of assigned UITS projects, including scope definition, scheduling, resource coordination, and delivery.
• Develops and maintains project documentation such as project charters, schedules, status reports, and risk logs.
• Coordinates project team activities, assigning tasks, tracking progress, and removing obstacles to keep projects on track.
• Communicates project status, milestones, risks, and issuesregularly to stakeholders and IT leadership.
• Facilitates project meetings, including kickoffs, workingsessions, and retrospectives, and document outcomes and actionitems.
• Monitors project budgets, track actual versus plannedexpenditures, and flag variances for management review.
• Manages relationships with vendors and third-party service providers to ensure contractual obligations are met.
• Identifies and escalates project risks and issues in a timely manner, proposing mitigation strategies.
• Collaborates with stakeholders to gather and document business and technical requirements.
• Ensures project closeout activities are completed, includingfinal documentation, lessons learned, and transition to operations.
• Leads end-to-end delivery of complex, large-scale UITS projects from initiation through closeout, ensuring adherence to scope,schedule, budget, and quality standards.
• Develops comprehensive project plans, including work breakdownstructures, resource plans, risk registers, and communication plans.
• Manages project budgets, track expenditures, forecast costs,and report variances to stakeholders and leadership.
• Facilitates stakeholder engagement across diverse universityunits, building consensus and managing competing priorities.
• Identifies, assesses, and proactively mitigates project risksand issues, escalating to leadership as appropriate.
• Mentors and provides guidance to Project Managers and Project Coordinators, promoting professional development and adherence toPMO standards.
• Coordinates cross-functional teams including IT staff, external vendors, and university partners to achieve project objectives.
• Ensures thorough project documentation, including requirements,status reports, meeting minutes, decisions, and lessons learned.
• Drives adoption of project management best practices and contribute to the continuous improvement of PMO processes and templates.
• Presents project status, risks, and recommendations to UITSleadership and stakeholders.

General Responsibilities

• Leads planning and implementation of complex IT projects involving university staff from different teams and external partners on interrelated project tasks.
• Designs, creates, executes, and manages advanced project workplans and work-flow documents; establishes project timelines andrevises as appropriate to meet changing needs and requirements.
• Manages budget and monitors progress of projects at highest levels to ensure that quality and cost constraints are met.
• Reports and documents project milestones to share with leaders,stakeholders, and/or project partners.
• Makes recommendations to leadership to improve project management approaches and processes.
• Researches and stays up to date with IT project management best practices, approaches, and trends.
• Creates and fosters relationships with key project stakeholders and service owners to ensure functional user expectations and requirements are articulated and integrated.
• Often provides guidance and support to less experiencedpeers.

This position is posted at the Advanced Career Level but maybe filled at the Career Career Level depending on the candidate's qualifications. Although they will be similar, theduties and responsibilities may differ if filled at the lower rank. Please see the qualifications for each level listed below.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• Bachelor's degree in related field.

• Bachelor's degree in Information Technology, Computer Science,Business…