Project Management Specialist, Regional

CAPITAL PLANNING (UA-UART-IUBLA)

Capital Planning and Facilities (CPF) works to ensure that Indiana University (IU) campuses are beautiful, functional, and sustainable while supporting excellence in teaching, learning, research, and community engagement across the entire university. Capital Projects (formerly named the University Architect's Office) provides architectural, interior design, construction management, engineering, and quality assurance and safety services for capital projects on all IU campuses. Capital Projects staff oversees the creation or modification of any physical facility on any IU campus—whether it's a building, space within buildings, or campus grounds.

Capital Projects staff strive to create a physical environment that enriches teaching, learning, and research activity at IU—all with an eye toward ensuring that campus facilities are sustainable for the future aligned with campus master plans. Our staff oversee the work of external consultants (architects and engineers) and construction contractors hired for major IU projects, act as the university's representatives and project managers, and work with our university partners to ensure systemwide standards are being met.

• Serves as dedicated point of contact for regional campuses on all capital projects.
• Responsible for managing the design and/or construction process of capital improvement projects on 5 regional campuses, assuring projects are designed in compliance with university, state, and federal standards and completed on schedule, within budget, and in compliance with contractually defined scope and quality standards. Projects can be high profile and may have difficult features such as demanding schedules, fixed budgets, or difficult locations, and have a significant impact on operations.
• Develops project programs and manages and supervises the design and construction process of a group of projects.
• Manages selection of and work and performance of design professionals, contractors, and other third parties associated with projects.
• Manages contract development and execution, design errors/design omissions, change orders and claims, etc.
• Reviews design for code compliance and compliance with current campus design standards/guidelines and industry best practices.
• Recommends updates to campus design standards/guidelines.
• Reviews bids received analyzes any bid irregularities and recommends contract awards to administration.
• Resolves issues related to assigned projects and serves as a liaison between departmental staff and administration.
• Meets with customers to assess needs and expectations and monitors the performance of the project team. Responsible for the project decision‑making process and ensuring project team members, associated campus partners and customers are aware of any changes.
• Leads thorough and effective project coordination among internal and external participants for the entire project duration.
• Reviews and recommends budgets and funding alignment while attaining quality‑driven, functional, and aesthetically pleasing project results within the approved project budget.
• Manages complex budgets and contracts that are funded by multiple sources, including an appropriate contingency.
• Manages and provides expert advice for the development and management of project schedules throughout the project lifecycle assuring desired project completion dates are met.
• Provides expert advice to leadership on the formulation of project schedules. Determines needs of the project team to ensure completion of all project tasks. Manages schedules actively and accurately during projects to enforce contract requirements.
• Provides technical support and guidance to other project managers.

• Manages large projects of the most complex nature, from start to finish, ensuring on time completion within budget.
• Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Communicates ongoing changes in tasks, goals, or performance.
• Supervises and trains project staff as needed.
• Develops and maintains project schedules, goals, and communication.
• Leads teams using matrix management to…