Project Management Specialist, Regional

Department

Capital Planning (UA-UART-IUBLA)

Capital Projects (formerly the University Architect's Office) provides architectural, interior design, construction management, engineering, and quality assurance and safety services for capital projects on all IU campuses, overseeing the creation or modification of any physical facility on any IU campus—whether it's a building, space within buildings, or campus grounds.

Capital Projects staff strive to create a physical environment that enriches teaching, learning, and research activity at IU, with an eye toward ensuring that campus facilities are sustainable for the future, aligned with campus master plans. Our staff oversees the work of external consultants and construction contractors hired for major IU projects, acts as the university's representatives and project managers, and works with our university partners to ensure system‑wide standards are being met.

Department‑Specific Responsibilities

• Serves as the dedicated point of contact for regional campuses on all capital projects.
• Responsible for managing the design and/or construction process of capital improvement projects on five regional campuses.
• Develops project programs and manages and supervises the design and construction process of a group of projects.
• Manages selection of design professionals, contractors, and other third parties associated with projects.
• Manages contract development and execution, design errors/omissions, change orders and claims, etc.
• Reviews design for code compliance and compliance with current campus design standards/guidelines and industry best practices.
• Recommends updates to campus design standards/guidelines.
• Reviews bids received, analyzes any bid irregularities and recommends contract awards to administration.
• Resolves issues related to assigned projects and serves as a liaison between departmental staff and administration.
• Meets with customers to assess needs and expectations and monitors the performance of the project team.
• Leads thorough and effective project coordination among internal and external participants for the entire project duration.
• Reviews and recommends budgets and funding alignment while attaining quality‑driven, functional, and aesthetically pleasing project results within the approved project budget.
• Manages complex budgets and contracts funded by multiple sources, including an appropriate contingency.
• Provides expert advice for the development and management of project schedules throughout the project lifecycle, ensuring desired project completion dates are met.
• Provides technical support and guidance to other project managers.

General Responsibilities

• Manages large projects of the most complex nature, from start to finish, ensuring on‑time completion within budget.
• Analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Communicates ongoing changes in tasks, goals, or performance.
• Supervises and trains project staff as needed.
• Develops and maintains project schedules, goals, and communication.
• Leads teams using matrix management to develop, evaluate, and revise project processes.
• Collaborates with other departments to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, contract finalization, and development of requirements and specifications.
• Provides guidance and support to less experienced peers.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

• Bachelor's degree in a relevant field.

• Master's degree in a relevant field.

• 5 years of relevant experience.

• Ability to drive multiple projects to successful completion.
• Demonstrates project management skills.
• Proficient in English with written and verbal communication skills.
• Excellent organizational skills.
• Excellent collaboration and team‑building skills.
• Demonstrates time management and priority‑setting skills.
• Highly thorough and dependable.
• Ability to lead/manage…