Associate Director; Program Management Specialist

Overview

Observatory on Social Media (UA-OSME-IUBLA)

The mission of The Observatory on Social Media (OSoMe, pronounced "awesome") is to study the media and technology networks that drive the online diffusion of information. OSoMe offers access to data and tools for researchers worldwide to uncover the vulnerabilities of the media ecosystem and develops methods for increasing the resilience of citizens and democratic systems to manipulation.

The Observatory has an open position for an Associate Director (Program Management Specialist) who will join the OSoMe senior management team.

• Provides administrative leadership and operational oversight for the Observatory's research, outreach, and strategic initiatives to ensure program goals and objectives are achieved.
• Directs day-to-day operations, supports sponsored research and program administration, manages communications and stakeholder engagement, oversees budget and reporting activities, and facilitates collaboration among faculty, staff, students, sponsors, and external partners.
• Oversees the planning and execution of events, workshops, conferences, and other program activities.
• Ensures compliance with university and sponsor requirements, supports grant-related processes, and advances the continuous improvement of departmental operations.
• Supports planning and monitoring of OSoMe's short-term and long-term financial outlook.
• Supports identification of funding needs and funding opportunities to help sustain OSoMe's research mission and program goals.
• Meets with IU faculty interested in collaborating with OSoMe and connects them to appropriate resources and collaborators within OSoMe and across the university.
• Communicates with collaborators, partners, and stakeholders both within and outside Indiana University.
• Supports the Director and Executive Director in identifying and maintaining collaborative working relationships with faculty across campus and external partners.
• Prepares and coordinates regular OSoMe reporting for university leadership, sponsors, and funding agencies.
• Provides project management and administrative support for research initiatives and externally funded awards associated with the Observatory.
• Assists with planning and coordination of events, meetings, workshops, and strategic initiatives related to OSoMe's mission.

• Implements the organization's strategic vision and direction by developing, initiating, and/or supporting new programs and services, creating annual work plans, and operating within a board-approved balanced budget.
• Ensures the maintenance of effective office management, financial management, record-keeping, and equipment and software.
• Plans, directs and implements programs or events, including developing branding strategy and targeting audiences for these events.
• Oversees or represents the program in communications to program participants, supporting institutions, collaborators in other units, community partners, vendors and the public.
• Troubleshoots and resolves issues and programs.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds.
• Oversees research and academic activities budgets for programs. Identifies funding requirements and funding sources to ensure adequate resources to sustain program goals.
• Leads grant writing.
• Evaluates the performance of lower-level staff, recommends development and performance plans, promotions and disciplinary action and is accountable for consistent administration of university policies.
• Keeps with best practices to create and implement policies and procedures that deliver a quality program experience.

• Bachelor's degree.

• Master's degree in public administration, nonprofit management, higher education administration, communications, information science, social science, business administration, or a related field.

• 5 years in related field.

• 5 years of relevant professional experience in program administration, research administration, higher…