Manager (Financial Admin Leader), Supplier Data Management

PURCHASING (UA-PUR-IUBLA)

Indiana University's procurement system is centered around supplier data. The accuracy and timeliness of this data is critical to the success of purchasing activities and payments generated by the system, as well as accurate tax reporting. This position oversees the process of managing supplier data, from first point of contact between the payee (supplier) through enabling a supplier for procurement. Providing a positive experience for both stakeholders is imperative.

• Manages the Supplier Data Management (SDM) team. Provides training, supervision, and regular, timely feedback. Manages daily workload.
• Develops and maintains documentation for all processes.
• Audits supplier request forms, registrations, edit request forms, and incoming CRM requests. Ensures compliance with department processes, university policies, and state and federal regulations.
• Audits existing records for various compliance standards to ensure the integrity of supplier data.
• Identifies opportunities for improvement in customer service and daily operations. Develops and implements solutions to improve processes and/or operational efficiency to ensure prompt, accurate, and easy payment.
• Participates in testing, quality assurance and quality control efforts.

• Supervises the day-to-day work activities of Financial Administration Specialists performing various administrative support activities primarily in the areas of financial management and compliance.
• Responsible for accuracy, timelines, and the general integrity of the Financial Administration family.
• Provides training and development of newly assigned or less experienced personnel.
• Advises higher-level people leaders regarding the effective use of resources and methods to maximize earnings.
• Analyzes and measures the effectiveness of existing financial processes and develops sustainable, repeatable, and quantifiable business process improvements.
• Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
• Creates annual revenue and expenditure budget for school or support unit. Develops budgetary policies and procedures.
• Provides input into non-technical portions of grant and contract proposals.

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

Required

• Bachelor's degree in finance, business, or related field

Preferred

• Master's degree

Required

• 2 years of related functional experience.

Required

• Proficient communication skills.
• Maintains a higher degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Excellent organizational skills.
• Excellent collaboration and team building skills.
• Effectively coaches and delivers constructive feedback.
• Instills commitment to organizational goals.
• Experience using large scale financial platforms in and/or for a variety of financial operations.
• Advanced ability to interpret financial documents from an accounting, policy, and practice perspective.
• Experience in project management, user-testing, and implementation and/or development of financial structures, policies, and procedures.
• Intermediate accounting skills and an understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to mine data from multiple sources and integrate into usable formats.
• Ability to clearly present material and make it accessible to a variety of audiences.
• Ability to understand and interpret financial policies, regulations, and pertinent state/federal laws.
• Advanced knowledge of financial statements and different budgetary models; ability to apply in different situations.
• Knowledge of human resources laws and procedures as related to managing staff;
  Knowledge and understanding of the importance of mentors and mentorships.
• Demonstrates ability to create workable solutions from broad concepts and ideas, projections, forecasting, and long term planning.

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Bloomington, Indiana

This position is eligible to work a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

$70,000 - $73,000 annually, depending on qualifications.

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life…