Program Management Specialist, Office Dean

OPTOMETRY (BL-OPT-IUBLA)

The Program Management Specialist is responsible for supporting strategic initiatives and the dean's office at the Indiana University (IU) School of Optometry (IUSO). This role is a key component to building and executing IUSO priorities, new initiatives, and program development. Under the direction of the Director of Strategic Initiatives and Partnerships at IUSO, this role oversees critical dean's office support functions and events, strategic plan progress and reporting, and utilizes program development strategies to execute new initiatives and projects.

• Under the direction of the Director of Strategic Initiatives and Partnerships, assists in planning, implementing, and developing strategic priorities for the IU School of Optometry and outreach areas, to support programs goals, mission, and strategy.
• Supports IU School of Optometry programs and initiatives including the  strategic plan, Clinical Research Services, Corporate Partners Program, and Rural Health partnerships.
• Designs, plans, and coordinates activities, meetings, and communications to ensure program goals and objectives are met.
• Participates in strategic plan implementation and supports progress towards plan goals.
• Responsible for performing duties necessary for program operation, including tracking, developing reports, and maintaining program information and materials.
• Coordinates workflow processes and creates progress reports.
• Provides faculty, staff, and administration communications and serves as liaison to program participants, collaborators in other units, community partners, vendors, and the public. May recruit, schedule, and coordinate for internal stakeholders including IUSO faculty, staff, administration and other personnel, as well as external community partners.
• Provides administrative support for Corporate Partners Program. Drafts required partner paperwork, completes required submissions, assists in gift tracking, etc.
• Serves as the primary point of contact to the Dean on a daily basis with the Dean's staff, directors, School of Optometry faculty, IU administrators and staff, and the general public.
• Handles the scheduling, appointments, correspondence, travel arrangements, and other administrative matters for the Dean. Arranges meetings for the Dean's calendar, booking rooms and managing stakeholder schedules and communications.
• Oversees smooth running of the Dean's Suite, making sure all files (both electronic and paper) are organized, maintained, and updated.
• Manages information relating to faculty personnel and salaries, including organizing faculty annual reviews and annual faculty and adjunct faculty handbooks.
• Compiles and submits data and reports for the School's accreditation.
• Responsible for administrative functions on faculty promotion, tenure, and onboarding processes.
• Plans, directs, and implements programs or events, including the creation of materials to support these events. Organizes and leads events specific to the Dean's office, including the annual faculty retreat, in collaboration with the school´s event coordinator. Will arrange for venue, food, speakers, invitations and communications, logistics, manage agenda, and take minutes.

• Manages and administers assigned institutional programs and initiatives that advance organizational capabilities, strategic priorities, and university objectives.
• Develops and implements program plans, resources, communications, and operating procedures to support achievement of program goals and consistent delivery of program services.
• Evaluates program performance using qualitative and quantitative data; identifies trends, risks, and improvement opportunities; and recommends solutions to enhance effectiveness and outcomes.
• Exercises independent judgment in interpreting program guidelines, resolving moderately complex issues, and determining appropriate actions within established program parameters.
• Partners with stakeholders across departments and functional areas to coordinate program activities, align priorities, and support achievement of shared objectives.
• Researches emerging practices, industry trends, and organizational needs and recommends program enhancements, resources, and approaches that strengthen program impact and effectiveness.
• Develops reports, presentations, and recommendations to communicate program progress, outcomes, risks, and opportunities to leadership and stakeholders.
• Leads or coordinates assigned…