Storeroom Coordinator & CMMS Admin

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This position is located in Bloomington, IN

The Storeroom Coordinator & CMMS Admin is a dual-function role responsible for managing the day-to-day operations of the MRO storeroom while supporting defined CMMS administrative responsibilities within a regulated life sciences manufacturing environment. This role ensures spare parts, tools, consumables, equipment, and related materials are properly received, stocked, issued, organized, kitted, counted, cleaned, and accurately reflected in applicable systems.

This position provides hands-on operational support by helping Maintenance and Engineering look up spare parts, receiving stock into both JDE and Maximo daily, performing routine and as-needed cycle counts, reorganizing inventory for better space utilization, pulling and kitting parts for CM and PM work, and maintaining clean, safe, inspection-ready storeroom conditions.

The CMMS Admin portion of this role is specifically focused on approving Corrective Maintenance (CM) work orders and assisting CMMS counterparts with work order approval and routing needs to support site operations. This role does not manage Assets, PMs, CALs, or Job Plans as part of its standard scope, although the individual may have the opportunity to learn these areas with proper training, business need, and leadership direction.

The role requires strong attention to detail, documentation discipline, adherence to SOPs and training requirements, practical inventory ownership, and the ability to support client needs surrounding Maximo, JDE, and daily storeroom activity in a GMP or otherwise regulated life sciences environment.

What is your day-to-day?

1. Daily Storeroom Operations and Facility Support

* Manage daily storeroom activity including receiving, inspecting, labeling, stocking, issuing, returning, organizing, and maintaining MRO spare parts, tools, consumables, equipment, and related materials.

* Assist Maintenance, Engineering, Reliability, and facility operations personnel with looking up spare parts, locating materials, confirming availability, and identifying correct parts using CMMS records, vendor information, equipment manuals, drawings, and prior work history.

* Receive stock into both JDE and Maximo daily, ensuring receipts are completed accurately, timely, and in alignment with site procedures and documentation expectations.

* Pull, stage, and kit spare parts for corrective maintenance, preventive maintenance, shutdown work, project work, emergency response, and other maintenance activities as needed.

* Support urgent maintenance needs by quickly locating parts, checking inventory status, communicating availability, and escalating stock-out or search issues when needed.

* Assess returned tools, parts, and equipment for condition, damage, missing components, cleaning needs, repair needs, or calibration follow-up as applicable.

2. Inventory Control, Cycle Counting, and Accuracy

* Perform routine cycle counts, as-needed counts, inventory checks, bin audits, and variance investigations to support accurate on-hand balances and reliable part availability.

* Investigate and help resolve inventory discrepancies involving receipts, issues, returns, transfers, duplicate records, incorrect locations, missing materials, and transaction errors.

* Verify physical inventory against CMMS and ERP records, including quantity, location, item number, description, unit of measure, manufacturer information, and stock status.

* Support reconciliation activities with Maintenance, Procurement, Finance, Quality, and storeroom leadership when inventory, receiving, or documentation issues are…