Assistant Director of ; Stewardship Officer

Department

IU Auditorium (BA-AUTM-IUBLA)

Since opening its doors in 1941, IU Auditorium has served as a university and community gathering place, hosting an array of world‑class artists, entertainers, musicians, and lecturers in its 3,200‑seat theatre. For over 75 years it has welcomed the world’s top performers and speakers—from the Metropolitan Opera and Les Misérables to Kevin Hart and John Kerry. As the leading performing arts organization in South Central Indiana, IU Auditorium creates world‑class arts and event experiences at Indiana University, supporting university ceremonies, orientations, conferences, weddings, and other special events.

The Assistant Director of Advancement plays a critical role in achieving IU Auditorium’s fundraising and engagement goals by leading all aspects of annual giving, including donor cultivation, solicitation, stewardship, and alumni engagement. In partnership with the Director of Development, this position strengthens the donor pipeline by identifying, cultivating, and advancing relationships with donors, alumni, patrons, and community partners.

• Collaborate with the Director of Development and Senior Director of Advancement & Administration to achieve goals and advance strategic priorities while partnering with the assistant director of finance for donor fund management and with the communications team for consistent messaging.
• Lead annual giving campaigns, targeted solicitations, and crowdfunding initiatives.
• Develop initiatives that strengthen connections among alumni, donors, and IU Auditorium.
• Serve as the primary contact for donor inquiries, including VIP ticketing and artist access, in collaboration with box office and audience engagement teams.
• Plan and execute donor events such as receptions, reunions, advisory board gatherings, and the annual season announcement; attend events to cultivate prospects and steward donors; partner with the Auditorium events team for logistics and execution.
• Develop contact strategies and timelines for donor‑focused events and engagement activities.
• Track progress toward goals and present updates to leadership to inform advancement strategy.
• Analyze donor data and trends to produce forecasting and benchmarking reports and support budget planning.
• Manage donor and corporate partner recognition, including listings, invitations, announcements, and concierge ticketing.
• Maintain donor records in the Crimson database and complete list pulls and solicitation approvals in Workfront or Alumni
  
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• Oversee scholarship distribution procedures and best practices in partnership with the Director of Development to ensure compliance with donor intent and university policy.
• Ensure timely, accurate gift processing and acknowledgments.
• Serve as liaison to IU Foundation business operations, ensuring compliance, donor recognition, and gift‑user reporting.
• Maintain records for all giving funds, including vendor payments, transfers, scholarships, and reimbursements.
• Serve as staff liaison for the IU Auditorium Alumni Association, overseeing programs, communications, events, and engagement tracking.
• Support communications and engagement for the Auditorium Board of Advisors.
• Use advancement data to guide planning and evaluate event effectiveness through follow‑up and reporting.
• Research and compile information to support donor engagement and prepare materials to address donor inquiries.
• Research donor and foundation prospects and present findings to leadership to identify pipeline opportunities and guide engagement.
• Identify potential campaign donors through donor communications and giving history reviews and refer prospects to the appropriate development staff.
• Consistently work with people of different backgrounds.

• Support the university's stewardship efforts to ensure adherence to donor intent of donated funds, proper donor acknowledgment/recognition, and reporting on how gifts are used.
• Individually follow up via phone or in‑person with donors to provide updates on fund allocation and projects/initiatives pursued through funding and convey appreciation for the support…