Accounting Assistant; Accounts Payable

Accounting Assistant (Accounts Payable)

Salary: $31.87 - $34.47 Hourly

Location:

1800 W. Old Shakopee Road, Bloomington, MN

Job Type: Full Time

Job Number:

Department:
Finance

Opening Date: 09/16/2026

Closing Date: 10/4/2026 11:59 PM Central

FLSA:
Non-Exempt

Bargaining Unit: NU

Primary Objective The City of Bloomington is seeking a highly organized and detail-oriented individual to accurately and timely process accounts payable.

• Models and contributes to a positive work environment, culture of communication, engagement and safety
• Communicates effectively and respectfully with employees and the general public, including but not limited to those of diverse racial, ethnic, religious and socioeconomic backgrounds
• Works cooperatively as a member of a team; develops and maintains effective working relationships with diverse coworkers and community members; consistently brings a high level of self-awareness and empathy to all personal interactions
• Embraces the City’s shared values and contributes towards accomplishing the City’s vision and goals by being creative, innovative, continuously learning, and communicating clearly

• Prepares the accounts payable checks and electronic fund transfer payments on a regular basis (minimum weekly)
• Coordinates with other positions that are responsible for the set up and maintenance of vendor records
• Coordinates with other positions that are responsible for verifying accounts listed on ACH enrollment authorization forms
• Collects W-9s from all vendors
• Answers inquiries from staff throughout the City regarding invoices in a professional manner
• Assists with training City employees on invoice processing and approvals
• Codes invoices to the proper account within the chart of accounts
• Works with all City departments to ensure timely receipt of invoices and approvals
• Ensures invoices are paid timely according to State Statute
• Researches and resolves vendor questions
• Prepares annual 1099s
• Maintains necessary records, including filing various back-up documents and other miscellaneous materials
• Adheres to internal controls, policies, and procedures
• Reports any events of non-compliance with City policies and procedures
• Incorporates new technology and best practices into the payment process
• Compiles, analyzes, and summarizes large amounts of data to be used internally and externally
• Collaborates with Purchasing to follow Purchasing policies and procedures
• Performs other duties and responsibilities as apparent or assigned

• Excellent problem solving and analytical skills
• Extremely detail oriented with strong follow-up skills
• Good mathematical aptitude and organizational skills
• Proficient in Microsoft Office suite, including advanced Excel functionality
• Ability to communicate effectively, both orally and in writing
• Ability to prioritize and solve problems with little direct supervision
• Ability to complete work assignments in a thorough, accurate and timely manner
• Ability to maintain effective working relationships with the public and City employees
• Ability to keep supervisor informed of work-flow issues

• Two-year college degree in Accounting or Business or in lieu of degree five years related experience in the listed essential duties
• Two years of office experience
• One year customer service work experience
• One year experience, within last three years, working with financial accounting software
• Proficiency with using Microsoft Office application, particularly Excel

• Experience in processing accounts payable.
• Experience or knowledge of governmental accounting principles and practices.
• Experience using Tyler ERP or similar ERP system.
• Experience extracting data from software systems.