Executive Administrative Assistant

Executive Administrative Assistant Our Mission

Cornerstone disrupts violence through advocacy, support, and prevention. We partner with individuals, families, and organizations to build communities free from harm.

Survivor-Centered, Social Justice, Well-Being, Collaboration, Integrity

We are committed to a nondiscriminatory approach and provide equal opportunity for employment and advancement in all of our departments, programs, and worksites. BIPOC and LGBTQ+ community are strongly encouraged to apply.

We are seeking an experienced Executive Administrative Assistant to join our team. The Executive Administrative Assistant will provide high-level administrative support to advance the mission and vision of Cornerstone Advocacy Service.

Pay Range: $52,000 - 57,000

Unionized Position:
No

The Executive Administrative Assistant will have a pivotal role in providing administrative support and ensuring a smooth and efficient process for executive-level activities. This position will be responsible for managing schedules, coordinating meetings, handling correspondence, and providing administrative support to the Board of Directors. The ideal candidate will be a detail-oriented, professional individual with exceptional organizational skills and the ability to thrive in a complex, fast-paced environment.

• Minimum of associate degree or higher
• Three to five years of experience as Executive Assistant or Administrative Assistant and Office Administrative Experience
• Strong attention to detail, organizational skills, planning, follow-through, and prioritization skills
• Excellent interpersonal skills and the ability to collaborate across departments and with community partners
• Working knowledge of Microsoft Office Suite, Zoom and technologically savvy.
• The ability to problem solve, apply critical thinking and independently manage tasks with minimal supervision.

• Managing the Executive Director’s workflow, including the triage and prioritization of requests.
• Providing logistical support for internal and external organizational events.
• Serving as a thought-partner to the ED, and leadership team, challenging ideas and offering a different perspective.
• Maintaining calendar by anticipating calendar requirements, keeping the calendar up to date, arranging travel logistics, sending reminders as needed, and scheduling appointments, meetings, or conference calls.
• Maintaining paper and electronic filing systems, preparing meeting materials, coordinating meeting logistics, and taking the lead on copy editing.
• Managing and processing expense reports and credit card statements.
• Assistance with maintaining Executive Director's professional social media presence.

• Arrange and manage all materials related to service on Boards and committees.
• Managing and preparing Board activities with the Executive Director by scheduling meetings, preparing materials, managing meeting logistics, recording meeting minutes, and other administrative board-related projects as needed.
• In collaboration with the Board Secretary retaining, maintaining, and managing the organization's Board information, both historical and current. Following governance requirements for accurate record-keeping.

• Coordinating travel with itineraries and expense reports for Executive and Associate Director.
• Coordinate special projects for the offices.
• Conduct research to inform and initiate new processes to enhance administrative operations.
• Process department’s invoices and monthly expenses.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 20 lbs.
• Reasonable accommodations may be made to enable individuals with disabilities.
• Ability to operate standard office equipment and keyboards.
• Must have the ability to walk/move short distances, and/or drive a vehicle.

• Free virtual mental health counseling (for all employees plus their families)
• Free telemedicine (for employees plus enrolled family members)
• 401(k) after 90 days and up to 4% employer match after 1 year.
• Paid parental leave after 1 year of service.
• Medical, dental and vision (eligible first month after 30 days).
• HSA and FSA options.
• Free basic life & AD&D insurance.
• Free long-term disability.
• Voluntary short-term disability.
• Generous PTO: 168 hours to start (increases after 24 months).
• 11 paid holidays and 2 floating holidays.
• Paid birthday off.

Cornerstone strives for a fully inclusive work environment and does not discriminate on the basis of race, color, creed, religion, national origin, sex, sexual orientation, veteran, disability, age, marital or familial, and/or with regard to public assistance or any other characteristic. We are an Equal Opportunity and affirmative action employer.