Screening Processing Coordinator; Part-Time

The Screening Processing Coordinator is responsible for executing the end-to-end administrative and physical handling process for fingerprint cards and related Bureau of Criminal Apprehension private searches. This part-time role supports internal screening operations by preparing fingerprint cards, coordinating card distribution and return, reviewing completed cards and consent forms for accuracy, hand-delivering submissions to the BCA St. Paul Fingerprint Office, tracking results, posting results into the TE system, and securely handling physical documentation.

The position is process-driven, highly documented, and focused on accuracy, timeliness, confidentiality, and reliable execution rather than client-facing support.

Reports to:

Senior Manager, Screening Operations

• Part-time position: 24 hours per week
• Working hours:
  
  Monday, Wednesday, and Friday, 8:00 AM - 4:30 PM CST/CDT
• Work is primarily performed in office, at the BCA, and through local courier/mail handling activities
• Must be located in the greater St. Paul, Minnesota area
• Must have reliable personal transportation and the ability to make frequent trips between the BCA and office
• Non-Exempt Hourly $20.00-$23.00

• Fingerprint Card Procurement & Preparation
  • Obtain stamped fingerprint cards from the BCA as needed to support ongoing screening volume
  • Prepare fingerprint cards by completing applicant and client information using established hand-written and stamped processes
  • Follow documented procedures to ensure cards are prepared accurately before distribution
• Card Distribution, Collection & Consent Tracking
  • Mail prepared fingerprint cards in bulk to applicants or client sites according to process requirements
  • Coordinate return of completed fingerprint cards from local applicants, office drop-offs, and designated client pickup locations
  • Confirm required consent forms accompany each card and monitor the 30-day expiration window from date of signature
  • Escalate or route renewal needs when consent forms are missing, incomplete, or at risk of expiration
• Quality Review & Issue Resolution
  • Review completed fingerprint cards and consent forms for accuracy, completeness, required signatures, and readiness for submission
  • Identify missing or incorrect information and coordinate resolution with internal resources, applicants, or client contacts as needed
  • Request corrected or replacement cards when documentation defects prevent submission
  • Maintain careful attention to personally identifiable information (PII) throughout review, handling, storage, and mailing
• BCA Submission, Tracking & Results Processing
  • Hand-deliver fingerprint cards to the BCA St. Paul Fingerprint Office for processing
  • Plan and execute repeat BCA trips as needed based on daily processing limits, batch volume, and cards requiring follow-up
  • Track cards in flight, pending submissions, returned items, and outstanding results using established internal tracking processes
  • Manually post fingerprint results into the TE system when received
  • Scan and attach documentation to the appropriate record, then securely dispose of physical cards according to process requirements
• Process Compliance & Risk Control
  • Follow documented procedures to reduce delays, rejected cards, rework, and consent-form expiration risk
  • Support chain-of-custody expectations for fingerprint cards and related PII during transit, storage, scanning, and disposal
  • Maintain accurate records of card status, submission timing, result receipt, and completion steps to support auditability
  • Communicate process exceptions, bottlenecks, or risks to internal stakeholders promptly and clearly

• High school diploma or equivalent required
• Must be located in the greater St. Paul, Minnesota area
• Reliable personal transportation required, including ability to make frequent trips between the office and BCA
• Ability to work the required part-time schedule:
  Monday, Wednesday, and Friday, 8:00 AM - 4:30 PM CST/CDT
• Basic computer proficiency, including ability to enter data, scan documents, attach files, update tracking records, and use internal systems
• Strong attention to detail and ability to follow established, documented procedures consistently
• Minimum critical thinking and problem-solving skills needed to identify missing information, incomplete documentation, expired consent forms, and process exceptions
• Ability to handle confidential information and PII with care and discretion
• Dependable, organized, and comfortable performing repetitive administrative tasks with accuracy
• Ability to physically handle, stamp, scan, mail, transport, and securely dispose of paper documents

• Prior experience in an administrative, records processing, mailroom, courier, compliance support, or operations support role
• Experience working with confidential documents or personally identifiable information
• Experience using tracking systems, spreadsheets, or case-management tools
• Familiarity with structured…