Office & Admin Specialist Sr

Admissions Processing Specialist - Office & Admin Special Senior

Working Title:
Admissions Processing Specialist
Job Class:
Office and Administrative Specialist, Senior
Agency:
Minnesota State

• Job : 96091
• Location
  :
  Bloomington
• Full/Part Time
  :
  Full-Time
• Regular/Temporary
  :
  Unlimited
• Who May Apply
  :
  Open to all qualified job seekers
• Date Posted
  : 08/06/2026
• Closing Date
  : 08/19/2026
• Hiring Agency/Seniority Unit
  : MN St Colleges & Universities / Normandale CC-AFSCME
• Appointment Type
  :
  Unlimited, Full-time
• Work Shift/Work Hours
  :
  Not Applicable Shift
• Days of Work
  :
  Monday - Friday
• Travel Required
  :
  No
• Salary Range: $22.62 - $30.62 / hourly; $47,230 - $63,934 / annually
• Classified Status
  :
  Classified

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Under limited supervision, the Admissions Processing Specialist contributes to the college’s strategic enrollment initiatives promoting a culture that supports diversity and inclusion in all forms. This position performs a very high volume of data entry, makes preliminary admission determinations, and ensures the highest level of data integrity and support for Postsecondary Enrollment Options (PSEO), undergraduate, and international student admissions. Responsibilities are completed in compliance with polices set forth by the Minnesota State system, state and federal policies pertaining to data privacy laws, state and federal government legislation and regulations, and college admissions policies.

The work uses specialized software such as the Minnesota State student database system (ISRS), a customer relationship management tool (Admit Gold), document imaging software (Perceptive Content), student communication and ticketing tools (COMM
100), and reporting tools (Power BI, Share Point). This position also provides exemplary customer service and support to both internal and external constituents. The individual in this position collaborates with other departments in Student Affairs and Academic Affairs to facilitate a student ready admissions experience.
This position will actively advance the college’s strategic goals, including to achieve equity in educational outcomes and to support a culturally responsive and service-oriented culture, through individual and departmental efforts.

• Ability to understand information sufficient to maintain complex records, files, notes, and logs.
• Skill in document and records management sufficient to maintain electronic or paper files for efficient organization and retrieval of information.
• Ability to receive and review source documents, compare documents to database information, and edit documents.
• Ability to accurately input, verify, and edit electronic data.
• Knowledge of locate, identify, and correct data entry errors.
• Ability to compile, research, and analyze information from databases.
• Ability to interpret and explain complicated program information in an understandable manner to customers, clients, and coworkers, such as policy, procedures, eligibility requirements, and application details.
• Ability to respectfully engage with clients, coworkers, and customers, when handling difficult or complex problems and resolving escalated complaints or disputes.

• One year or more of recent high-level data entry performance within a college or university setting.
• Commitment to creating equitable experiences for diverse student populations.
• Experience providing direct customer service in a college or university setting.
• Ability to manage multiple concurrent priorities and complete tasks within established deadlines.
• Knowledge of College, Minnesota State, Federal, State and local laws, rules, policies and procedures pertaining to student data privacy, FERPA, and admissions.
• Advance knowledge of computer applications, i.e., student record management systems, document imaging…