Administrative Project Assistant - Drilling Department

Braun Intertec is hiring a project assistant for our geotechnical drilling department. This is an onsite position located at our main office in Bloomington, MN. This position will provide on-site administrative support to the drilling department and other departments on an as needed basis.

Essential Duties and Responsibilities:

Maintain DOT inspection data; track and coordinate with supervisors any upcoming expirations and inspection needs

Scheduling staff DOT physicals and inspections

Compile drilling production data from logs and DPRsTracking and reporting project completion to support blue folder audit process

Assist with the coordination of drilling vehicle repair and maintenance scheduling

Support and coordinate travel arrangements with drilling staff

Assist with GSOC locate tickets as needed

Invoice tracking and coding support

Minnesota Department of Health Compliance Dutieso Submit well construction and sealing notifications and recordso Submit variance so Track drilling rig registrations and renewalso Building and maintaining internal database of MDH well records

Submit ROW and obstruction permits for drilling projects

Obtain trip and fuel permits for non-IFTA vehicles for interstate travel

Provide administrative support for traffic control planning, scheduling, and pricing

Track and provide current vendor pricing information to assist with proposal requests (RFPs)
Submit required Bond and COI documentation to the appropriate municipal, county, and state organizations

Perform final formatting review and deliverable generation for reports/proposals: to include adherence to Braun Intertec Document Standards related to both Word and Adobe/PDF capabilities.

Verify and input data/information into a variety of software systems to be used for deliverables. (Can include Open Ground, OnBase, Microsoft Suite, the ERP system, etc.)Assist with Project File Clean Up and Archiving.

Participate in production meetings, produce meeting minutes, generate/compile operations reporting, where required.

Assist clients with routine requests and in the absence of the Project Manager, where appropriate.

Assist Project Management staff with organization of project information and documentation, as needed, (Includes the ERP System, SharePoint, Metafield, etc.), including research of historical Braun Intertec projects when applicable.

Prepare and assist with various power point presentations, forms, signs or flyers, and other statistical reports, as requested.

Other project-related or administrative duties, as assigned.

Required Skills, Competencies, and qualifications:

Demonstrated ability to organize and prioritize multiple tasks efficiently and simultaneously with minimal supervision.

Strong analytical and problem-solving skills.

Accurate typing and data entry skills.

Good customer service skills via telephone, e-mail, and in-person interactions.

Ability to read and check for appropriate use of English language in documentation and correspondence.

Ability to read and comprehend instructions and correspondence.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Solid organizational skills including attention to detail and multi-tasking skills.

High school diploma or equivalent is strongly preferred, post secondary education or training preferred

At least 2 years of administrative experience preferred experience working in an administrative capacity for a geotechnical drilling firm, engineering consulting firm or other related AEC employer preferred proficiency using basic and standard office programs and the ability to learn internal systems quickly
** There are 4 levels to the Project Assistant role: I, II, III, IV; candidates from all levels of experience…