Utilization Management Supervisor

Health Partners is hiring a Supervisor, Utilization Management. This position provides supervision to, and performance management of, the utilization management staff. Provide leadership in process management, provide technical support with excellent computer skills and provide personnel management. Direct and coordinate collection, processing and entry of data into the medical management system to ensure accurate and reliable authorization and admission notification records.

Direct and coordinate the processing of letters and other functions needed to meet regulatory and accreditation standards.

• Coordinates and directs the workflow processes of utilization management staff to ensure that customer needs and compliance requirements are met.
• Maintains an understanding of state and federal regulations, accreditation standards, Health Partners products and networks, member contracts and Health Plan policies and procedures related to Utilization Review, Inpatient Admissions and Long Term Care Admissions and Tracking in order to promote consistency and ensure compliance.
• Maintains a working knowledge of Medical Policy, Behavioral Health (Health Plan) and Inpatient Case Management Processes and workflows.
• Evaluates current processes and systems workflow to identify inefficiencies, needs and opportunities for improvement. Recommends and implements changes to ensure quality, compliance and efficiency of processes.
• Assists with data analysis and interpretation in order to identify and address data quality issues when they arise. Suggests alternate reporting strategies as appropriate.
• Initiates development and utilization of daily operational reports to monitor staff productivity and compliance with processes.
• Works with Manager to ensure implementation of new processes and initiatives in a timely and effective manner.
• Participates in and/or effectively leads various committees, work groups, and projects as needed and assigned.

• Ensures all staff, processes and programs are customer-focused, resulting in high levels of customer, member/patient/family, colleague and team member satisfaction.
• Serve as point of contact and coordinator of issues related to Admissions Unit and/or Medical Policy Support Tech units. This includes interaction with many internal departments including Medical Policy, BH, Case Management, Claims, Government Programs and Member Services, as well as external customers including hospital admissions units, nursing home staff, HPMG staff, medical records and business offices.

• Establishes and maintains good working relationships within QUI department, with other Health Partners departments, and with external customers to facilitate excellence in processes and outcomes.
• Creates and maintains a cohesive team by facilitating a collaborative, respectful, diverse environment.

• Responsible for the supervision of staff, including having the authority to hire, transfer, lay off, promote, discipline and discharge, train, reward and review performance of employees. Ensures compliance to organizational and departmental policies and procedures.
• Builds effective relationships and inspires staff to achieve excellence in the daily operations.
• Embraces change. Creates an environment that encourages creativity, independence, and willingness to change.
• Monitors staffing and recommends adjustments to Manager as needed.
• Promotes staff development in assignment of special projects, ongoing independent study, and education-related activities, to maintain and increase knowledge in the areas of responsibility.

• Communicates with Medical Policy teams, Behavioral Health department, Inpatient Case Management Supervisors and Managers, Systems Support Team and individual staff members to facilitate successful daily operations.
• Maintains confidentiality of information in accordance with department and corporate policies.
• Assists in development of policies and procedures to meet health plan, departmental, regulatory and accreditation requirements.
• Provides routine updates on team status, including productivity, issues and outcomes to Managers.
• Collaborates with, and acts as a resource to, internal and external customers on Health Partners inpatient hospital records, long-term care records, Medical Policy Support tech processes and related applications.

• Maintains knowledge of and effectively uses automated applications and systems.
• Implements strategies to ensure efficiency and productivity through proficient use of automated system.
• Review and edit documentation related to new programs and software for medical management, including on-line help files.
• Develop and maintain effective manuals and systems tools to be used for orientation, training and as ongoing resources.
• Serve as a Super User for select medical management applications. This includes participation in system design, system testing, system…