Event Marketing Coordinator

• Own events end-to-end — planned, delivered, executed, and returned — partnering closely with sales and our marketing business partners at every step
• Plan and manage logistics for trade shows, conferences, and company events (venue, booth/space, shipping, signage, staffing, and setup/teardown)
• Coordinate with vendors, venues, and internal teams to keep budgets, timelines, and deliverables on track
• Manage event registration, badges, and attendee communications
• Partner with the design team to develop booth graphics, signage, and promotional materials
• Source and coordinate booth elements that elevate the space and fit the brand — furniture, greenery, specialty vendors (like a local juice bar), and similar touches — whether that’s a simple, dependable venue option or something custom‑researched for a specific event
• Staff and brief booth/event teams so every representative is prepared and on-message
• Book hotel rooms for attendees, coordinating with the office manager/EA for support
• Arrange catering when needed, including for conferences where we host meetings on‑site and provide food for attendees
• Manage event budgets and vendor contracts, keeping spend within approved limits
• Own the event calendar, planning shipping timelines around venue lead times and flagging scheduling conflicts before they happen
• Track and maintain event assets and swag/tchotchkes — booths, projectors, pillows, rugs, wraps, and giveaways — inspecting items as they return and flagging when it's time to clean, replace, or reorder
• Track leads generated at events and coordinate handoff to sales
• Measure event performance (attendance, leads, cost-per-lead, ROI) and report results to leadership

• 2+ years of experience coordinating events, trade shows, or marketing programs
• Strong organizational skills — you can manage multiple vendors, deadlines, and moving pieces without dropping the ball
• Clear, professional communication with internal teams, vendors, and leadership
• Comfort with budgets, contracts, and negotiating with vendors
• Sharp attention to detail when it comes to tracking and inspecting physical inventory — noticing wear, damage, or supply gaps before they become a problem
• A good eye for aesthetic detail — able to source and pull together elements like furniture, greenery, or specialty vendors (from an easy, dependable in-venue option to something more custom, like sourcing a local juice bar) that are both reliable and on-brand
• Willingness to travel to events (some evening/weekend work required around show dates)
• Proficiency with project management tools (Asana, Monday, Trello, or similar) and standard marketing tools (email platforms, CRM, event registration software)
• A calm, solutions‑first attitude when things don't go as planned (because at some point, they won't)

Demonstrates expertise in event coordination, logistics management, and vendor negotiation, ensuring successful execution of trade shows and company events. Proficient in budget management and performance measurement to drive event success and ROI.

• Event Coordination
• Budget Management
• Vendor Negotiation
• Project Management Tools
• Attention to Detail

• Event Planning
• Logistics Management
• Performance Measurement
• Lead Tracking
• Inventory Management

• Organizational Skills
• Professional Communication
• Problem‑Solving Attitude
• Aesthetic Detail Sensitivity

• Trade Shows
• Conferences
• Marketing Programs
• Event Budgets
• Vendor Contracts

• Asana
• Monday
• Trello
• Email Platforms
• CRM Software
• Event Registration Software