Executive Administrative Assistant

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Full Time Blue Ash, OH, US

11 days ago Requisition

Salary Range: $50,000.00 To $55,000.00 Annually

Location: Cincinnati, OH
Reports To: Chief Operating Officer
FLSA Status: Exempt

At Sundance Property Management, we're guided by purpose, committed to growth, and inspired by connection. We believe exceptional communities begin with exceptional people, and we're looking for individuals who take ownership, solve problems, and genuinely care about making a positive impact.

As we continue to grow across multiple states and markets, we're looking for an organized, proactive professional who can help our executive leadership stay focused, connected, and moving forward.

The Executive Administrative Assistant provides high-level administrative and organizational support to the Chief Operating Officer, Director of Operations, and to the President. This role helps coordinate priorities, communication, meetings, projects, and day-to-day administrative needs across the organization.

The ideal candidate is highly organized, dependable, professional, and comfortable managing multiple priorities while handling confidential information with discretion.

• Provide high-level administrative and organizational support to the COO, Director of Operations, and President.
• Assist with calendar management, scheduling, meeting coordination, reminders, and executive priorities.
• Draft, edit, and prepare emails, correspondence, memos, presentations, reports, and other communications.
• Organize and maintain confidential company records, files, and executive materials.
• Help track deadlines, commitments, follow-up items, and ongoing priorities.
• Provide general administrative support as executive and business needs arise.

• Coordinate meetings, conference calls, leadership discussions, and organization-wide meetings as needed.
• Prepare agendas, meeting materials, presentations, and supporting documentation.
• Take meeting notes and track action items and follow-up responsibilities when requested.
• Serve as a point of coordination between executive leadership, corporate departments, regional teams, vendors, and other business partners.
• Assist with incoming communications and help direct questions or requests to the appropriate individuals.
• Maintain professional and confidential communication at all times.

• Coordinate and assist with special projects and initiatives directed by the COO or President.
• Prepare reports, spreadsheets, summaries, and other materials to support leadership and departmental needs.
• Help organize project timelines, responsibilities, and follow-up items to keep initiatives moving forward.
• Support cross-functional coordination between departments and company leadership.
• Assist with company events, employee meetings, recognition programs, and other corporate initiatives.
• Help coordinate office-related needs, supplies, mail, shipping, and other administrative functions as necessary.
• Identify opportunities to improve organization, communication, and administrative processes.
• Perform other duties as assigned.

• High School Diploma or equivalent required;
  Associate Degree preferred.
• Two or more years of administrative, executive support, project coordination, or related professional experience preferred.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and complete assignments within established deadlines.
• Strong written…