Operations Administrative Assistant

About the Role

Provide essential administrative and operational support across one or more districts, helping drive smooth, efficient day‑to‑day office operations. Partner closely with the District Operations Coordinator (DOC) to support key priorities, streamline processes, and help create an organized, effective environment that enables offices to perform at their best.

• Provide administrative and operational support to one or more districts
• Support the DOC as directed
• Assist with day‑to‑day operations to ensure offices run efficiently
• Provide hiring support using internal applicant tracking and hiring systems
• Assist with onboarding and employment‑related administrative tasks
• Support tax office associates with administrative requirements
• Partner with office(s) responding to inquiries related to supplies, facilities, or operational support
• Monitor supply inventory and place orders to meet office and district needs
• Research and resolve issues independently when possible; escalate concerns to appropriate leadership when needed
• Coordinate vendors for local facility and maintenance requests
• Review and verify invoices for accuracy
• Prepare invoices and expense documentation for approval using approved payment tools and systems
• Maintain working knowledge of Microsoft Teams and Microsoft Office applications, including Co Pilot
• Use internal systems and virtual tools to manage tasks, records, and communications
• Attend training sessions related to systems, compliance, and job performance
• Assist with special projects, local initiatives, and other duties as assigned by DOC

Education:

• High school diploma or equivalent

Work Experience:

• Ability to communicate clearly and maintain composure, using effective customer service techniques with clients who may be under stress
• Ability to concentrate and work effectively in a fast‑paced, high‑volume environment
• Ability to interact effectively with all levels of the company
• Ability to work independently with minimal supervision
• Previous customer service experience
• Demonstrated decision making, analytical, and problem‑solving skills
• Demonstrated organization, prioritization, and project coordination skills
• Excellent verbal, written, and interpersonal communication skills
• Experience with or ability to learn Microsoft operating systems, networking concepts, computers, software applications, and remote tools
• Experience working within Windows environments

Work Experience:

• 1-3 years administrative experience

The pay range for this position is $16.06 – $24.09 per hour. Local minimum wage laws apply. Successful candidates may participate in incentive compensation or short‑term incentive plans, and qualify for medical and prescription drug coverage, a 401(k) plan, the Employee Assistance Program, a virtual fitness center program, an associate discount program, business travel accident insurance, and Associate Tax Prep benefit.