Clerkship Coordinator

Hiring Department

Department of School of Medicine Expansion

Job Description

***** PLEASE NOTE THAT THIS POSITION IS BASED IN SPRINGFIELD, MO. CANDIDATES MUST CURRENTLY RESIDE IN THE AREA OR BE WILLING TO RELOCATE TO SPRINGFIELD*****

Support daily operations of the Curriculum team at the Springfield campus, primarily focused on clinical curriculum support, with additional support for pre-clinical curriculum as appropriate. Support duties include delivery of clerkship curricula through clinical rotations, scheduling, lectures, exams, evaluations, requiring communication with students, faculty, clerkship and elective leaders, and colleagues at the Columbia campus, while maintaining accurate records and reports to meet Liaison Committee on Medical Education (LCME) accreditation standards and the University of Missouri School of Medicine (MUSOM) Curriculum Committee requirements.

Duties and responsibilities in order of importance

• 1. Primary Point of Contact 30% Serve as primary point of contact for assigned Springfield clerkship students, faculty, and clerkship and elective leaders, ensuring timely dissemination of clerkship information and accurate coordination of schedules, requirements, and expectations. Respond to inquiries, resolve issues, escalate matters to supervisor when appropriate. Send reminders for upcoming or past due assignments. Act as alternate point of contact to support needs of the Curriculum team, as well as support for broader campus needs.
• 2. Scheduling 30% Create and distribute schedules to students, faculty, and clerkship and elective leaders, including clinical, instructional, and other clerkship meeting scheduling.
• 3. Grading 15% Create, collect, and collate evaluations using designated software. Calculate grades based on unique criteria for assigned clerkships. Edit comments for MSPE for final grades. Ensure timely submission of assessment and evaluation data.
• 4. Data Management and Reporting 10% Maintain records for attendance and absences using designated software. Document time students spend with faculty and other student work hours. Report clinical schedules to Student Affairs each block. Report faculty hours weekly. Update faculty profiles in designated software.
• 5. Learning Management System, Assignment, and Information Management 15% Maintain page(s) on Learning Management System in partnership with Columbia clerkship coordinators for consistent delivery of clerkship information across both campuses. Collect and record student assignments. Work with clerkship leaders and supervisor to update clerkship documentation such as syllabi.

Shift

Monday – Friday

8:00 a.m. – 5:00 p.m.

Minimum Qualifications

A Bachelor''s degree or an equivalent combination of education and experience from which comparable knowledge and skills can be acquired is necessary

Preferred Qualifications

Additional Training: Demonstrated excellence in written and verbal communication, with strong attention to detail, follow-through, and professionalism. Experience in medical, higher education, or healthcare administration preferred, along with the ability to coordinate schedules, manage multiple priorities, and provide exceptional customer service. Proficiency with Microsoft Office, learning management systems, data management, reporting, and maintaining confidential records is highly desirable.

Anticipated Hiring Range

Salary Range: $18.00 - $23.00 hourly
Grade: GGS - 007
University

Title:

STUDENT SUPPORT SPECIALIST II
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Application Materials

In addition to the Online Application, please provide Resume and cover letter.

Sponsorship Information

Employment visa sponsorship is not available for this position.

Community Information

The University of Missouri School of Medicine is entering a period of strategic growth and innovation, highlighted by the UM Board of Curators’ approval to expand the Springfield clinical campus into a full four-year medical program. This expansion will increase total enrollment across Columbia and Springfield to more than 670 medical students and strengthen the university’s commitment to…