Accounts Receivable Specialist

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The Accounts Receivable Specialist is responsible for maintaining the accuracy of the company’s accounts receivable records. They will ensure that all payments are entered and documented correctly and will work with customers and management to resolve any billing issues. The accounts receivable clerk is also responsible for various tasks related to the billing cycle. These include resolving discrepancies between invoices and payment receipts, preparing invoices and other billing documents, and maintaining accurate customer records.

They must also be able to effectively communicate with customers and management to resolve any billing issues. The ideal candidate for this position has excellent customer service skills, is proficient in computer usage, and has at least one year of experience in an accounts receivable role.

• Perform account reconciliations and resolve any discrepancies
• Process financial transactions, including journal entries and account analysis
• Assist with month-end and year-end closing activities
• Maintain accurate and up-to-date records of accounts receivable
• Monitor customer accounts for overdue payments and follow up with customers as needed
• Prepare and send invoices to customers in a timely manner
• Respond to customer inquiries regarding billing and payment issues
• Collaborate with other departments to ensure accurate and timely invoicing
• Assist in the preparation of financial reports as needed
• All other duties as assigned

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Previous experience in construction accounts receivable or a similar role is required
• Strong knowledge of corporate accounting principles and practices
• Proficiency in using accounting software such as Quick Books or similar programs
• Excellent attention to detail and ability to analyze financial data
• Strong organizational and time management skills
• Effective written and verbal communication skills, including phone etiquette for customer interactions
• Ability to negotiate payment terms with customers when necessary

• Remaining in a stationary position, often standing or sitting for prolonged periods:
  Constantly
• Moving about to accomplish tasks at a worksite or moving from a worksite to another:
  Never
• Talking and hearing to communicate with others:
  Constantly
• Seeing to perform job duties at close range, such as monitors or screens:
  Constantly
• Repeating motions that may include the wrists, hands and/or fingers:
  Constantly
• Ascending or descending ladders, stairs, scaffolding, ramps, poles and the like:
  Never
• Operating machinery and/or power tools:
  Never
• Operating motor vehicles or heavy equipment:
  Never
• The ability to travel regionally or nationally:
  Never

• Sedentary work that primarily involves sitting/standing:
  Constantly
• Light work that includes moving objects up to 20 pounds:
  Occasionally
• Medium work that includes moving objects up to 50 pounds:
  Never
• Heavy work that includes moving objects up to 100 pounds or more:
  Never

• Low temperatures:
  Never
• High temperatures:
  Never
• Outdoor elements such as precipitation and wind:
  Never
• Hazardous conditions:
  Never
• Shift work, to include overnight work:
  Never
• Office environment:
  Constantly

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