Human Resources Office Assistant

Canyon Labs exists to raise the standard of services in the Medical Device and Pharmaceutical industries by providing streamlined, expert solutions in technical consulting, sterilization, analytical testing, and packaging.

We are committed to delivering quality services by meeting or exceeding customer expectations, continuously improving the effectiveness of our Quality Management System, and ensuring compliance with all applicable regulations, standards, and directives.

Location: Onsite at Canyon Labs in Bluffdale, Utah

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Hourly Pay Range: $24.00 - $28.00

The Human Resources Office Assistant serves as a key resource for employees, candidates, managers, and visitors by providing administrative support across HR functions while managing front desk operations. This role helps create a positive employee and candidate experience through recruiting support, onboarding coordination, employee engagement activities, benefits administration, and day-to-day office support at the Bluffdale site.

• Serve as the first point of contact for visitors, employees, vendors, and candidates by providing a professional and welcoming experience.
• Answer, screen, and direct incoming phone calls in a courteous and efficient manner.
• Manage visitor check-in procedures and maintain front desk coverage during normal business hours.
• Retrieving mail from mailbox on a daily basis.
• Assisting Accounting with balance sheet reconciliations and annual audit of fixed assets.
• Backup for Purchasing and Accounts Payable
• Support employee recognition programs, engagement initiatives, company meetings, and site events through planning, coordination, logistics, and communications.
• Support employer branding efforts through job postings and candidate communications.
• Coordinate interview scheduling, onsite interview logistics, travel arrangements, and candidate communications.
• Assist with pre-employment onboarding processes and documentation.
• Conduct and support new hire orientation activities to ensure a seamless onboarding experience.

• Maintain accurate and confidential employee records.
• Process and track employee lifecycle transactions, including new hires, job changes, promotions, transfers, and terminations.
• Add and maintain state tax codes within the HRIS system.
• Update HR systems and organizational charts to ensure data accuracy.
• Serve as a resource for general HR and policy-related inquiries.
• Support continuous improvement initiatives related to HR processes and the employee experience.

• Respond to general employee benefits questions and inquiries.
• Assist employees during benefits enrollment periods and qualifying life events.
• Process benefit elections and updates while maintaining accurate records with benefit vendors.

• Assist with policy administration and compliance-related tracking activities.
• Support mandatory training assignments, completion tracking, and documentation.
• Help ensure HR practices remain compliant with applicable federal, state, and local regulations.

• High School Diploma or equivalent required.
• Minimum of one (1) year of Human Resources, Recruiting, Administrative, or related experience required.
• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• Experience with HRIS platforms and Microsoft Office applications is preferred.
• Strong organizational, communication, and customer service skills required.

• Paid Time Off, Sick Time, and Paid Holidays
• Medical, Dental and Vision Insurance
• Long term disability insurance, life insurance
• 401(k) with company match up to 4%

At Canyon Labs, we are committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other protected characteristic under applicable laws.