Culinary & Stewarding Administrative Assistant

Administrative Assistant

Summary:

The Administrative Assistant is an essential member of the team. This role aids the managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

• Perform clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages.
• Coordinate meetings and record minutes.
• Schedule travel arrangements when needed.
• Prepare departmental communication pieces.
• Assist in menu design and production for weekly, seasonal, and annual features.
• Coordinate and maintain vendor/supplier information.
• Order office supplies and ensure that the department is adequately stocked.
• Enter data for selected invoices and products.
• Assist in recruiting, scheduling interviews, and training for new hires.
• Support the department with time management on execution of projects.
• Unify and maintain all internal documents.
• Respond to visitor and guest requests, questions, and concerns.
• Facilitate resolution when possible or refer individuals to the appropriate manager.
• Ensure all office equipment, printers, and phones are maintained and fully functional.

• High School Diploma or equivalent required;
  Bachelor’s Degree preferred.
• Two (2) plus years’ experience in an administrative role within an upscale hotel.
• Strong customer service skills.
• Intermediate skills with Microsoft Office products (Word, Excel, PowerPoint, Outlook);
  Opera preferred.
• Excellent verbal and written communication skills.
• Knowledge of hotel food and beverage operations preferred.

• Position requires well‑paced mobility and the ability to maneuver between functions occurring simultaneously.
• Must be able to bend, stoop, squat, and stretch to fulfill tasks.
• Must be able to lift up to 15–40 pounds on a regular and continuing basis.
• Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.