Banquet Administrative Assistant

Administrative Assistant, Banquets

The Administrative Assistant is an essential member of the Banquets team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

• Perform clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages.
• Coordinate meetings and record minutes.
• Schedule travel arrangements when needed.
• Prepare departmental communication pieces.
• Assist in menu design and production for weekly, seasonal, and annual features.
• Coordinate and maintain vendor/supplier information.
• Order office supplies and ensure the department is adequately stocked.
• Enter data for select invoices and products.
• Assist in recruiting, scheduling interviews, and training for new hires.
• Support the department with time management for execution of projects.
• Unify and maintain all internal documents.
• Respond to visitor and guest requests, questions, and concerns.
• Facilitate resolution when possible or refer individuals to the appropriate manager.
• Ensure all office equipment, printers, and phones are maintained and fully functional.
• Assist in the creation and coordination of weekly schedules through OnTrack, making updates as needed to aid in the Banquets department's labor effectiveness compliance.
• Other duties as assigned.

• High School Diploma or equivalent is required;
  Bachelor’s Degree preferred.
• Two (2) plus years’ experience in an administrative role supporting Food & Beverage or Banquet operations within a hotel setting.
• Strong customer service skills.
• Intermediate skills with Microsoft Office products;
  Word, Excel, PowerPoint, and Outlook. Opera, Alice and OnTrack strongly preferred.
• Excellent verbal and written communication skills.
• Knowledge of hotel food and beverage operations preferred.

Position requires well‑paced mobility and the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15–40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug‑free workplace and perform pre‑employment substance abuse testing.