Administrative Specialist II - Admissions & Discharge; G.W. Bryan Hospital

This posting is for two (2) positions.

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Specialist II in the Admissions & Discharge (A&D) department, who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness.

If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) - Office of Mental Health, G. Werber Bryan Psychiatric Hospital, 220 Faison Drive, Columbia SC 29203.

• Provide general information services and public announcements, registering hospital visitors and answer facility telephones in a prompt and professional manner. Maintain patient files (such as retrieving and entering data in Avatar and CIS). Answer the A&D main phone and direct calls appropriately. Assist with family and patient visitation.

• Ensure Admission Referrals received daily are immediately reviewed and accurately entered BHDD-OMH data system (i.e. patient name, hospital number, location, referral date and status). Ensure new referral packets are signed and dated after entering data; and filed correctly in the files. Ensure employees sign the completed Referral Waiting List, then review for completeness and file. Ensure Referral are filed; and patients who are admitted or released are removed from the Waiting List and/or files.

• Assist with screening admissions documents sent from outside providers, Mental Health Centers and Other Inpatient facilities for compliance for Admissions/Transfer. Research patients' previous hospitalizations using the facility computer system and documentation sent with the patient. Assist with obtaining existing medical records, assuring that admission material is promptly forwarded to the appropriate ward/units/cottage. Prepare, sort, and distribute admission material as directed. Interviews patients, escorting staff, families or interested parties for additional information as needed.
  
  Provide general hospital information, voters, rights, patients' rights, and HIPPA pamphlets, and obtain appropriate signatures foreach patient as directed by hospital policies.

• Receive and/or post discharge information regarding patients who have been discharged by the hospital or by Probate Court and/or General Sessions Court. Employees are expected to accurately extract information from discharge documents for entry into facility computer system and/or on appropriate forms. Re-Inventory patients' valuables/property at the time of discharge and assure that all property is returned ure elopements or returns from elopements are accurately entered in Avatar once they are reported to during your assigned shift.

• Provide limited direct Patient Care Services for all newly admitted patients into a Inpatient facility. Perform contraband checks with assistance from other staff, and/or Public Safety as needed. Provide patient escort services during the admission process to the appropriate Lodge, Facility (Morris Village, Bryan hospital and/or William S. Hall) and/or the waiting room.

• Screen all belongings and inventory valuables and clothing of newly admitted patients. Document items received during the admission process. File, retrieve and maintain a log of property received or released. Record ad submit patient funds collected to the cashier's office for deposit in the patient's personal fund. Store clothing/property and initiate arrangements for disposition of these items. Receive, document and forward medication brought in by patients to the appropriate Lodge and/or Program whenever obtained during the admission process.

• Comply with Corporate Compliance policies as they relate to Harassment-Free Workplace and Time and Attendance. Seek to promote full compliance and to prevent, detect and/or correct accidental and intentional noncompliance with all applicable legal responsibilities.

• A high school diploma and two (2) years of clerical experience, OR an associate degree in secretarial science or a related field; OR…