UNIV - Administrative Coordinator - Psychiatry: Training Division

Responsible for coordinating all psychiatry related continuing educational, development/fundraising and alumni initiatives. Works closely with the Vice Chair for Education and Director of Continuing Education, Community and Alumni Relations (CECAR) regarding program development, operational procedures, communications and financial management related to educational, development/fundraising and alumni activities of the department. Occasional weekends and travel within Charleston area required.

Medical University of South Carolina (MUSC
- Univ)

Employee

Classified

CC001055 COM PSYCH Training CC

Hourly

University-GEN
07

40,086.

- 68,136.000

40

FLSA:
Hourly

Work Schedule:

Monday
- Friday, 8:30 am - 5:00 pm

• 25% - Performs all activities related to fiscal management and finances for the CECAR team: a) Develops and monitors compliance with annual continuing education, alumni and fundraising/development; b) budgets for the department; c) Prepares detailed program reports for all CECAR events/activities/programming; d) Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and the preparation of funding requests;
  
  e) Performs the performance of activities related to fiscal management, personnel management, procurement, supply services, auxiliary services, etc.; f) Develops and monitors compliance with annual budgets; consults with program personnel regarding the availability of funds and the preparation of funding requests; g) Directs budget preparation and monitors expenditures; h) Prepare all funding requests; i) Created CECAR budget for 3 fiscal years;
  
  j) Recover misallocated funds; k) Allocate funding sources and monitor l) Process procurement reimbursements, check requests and foundation requests.
• 30% - Coordinates and administers the development and delivery of assigned professional educational programs. In collaboration with the Vice Chair for Education and the Director of Continuing Education, implements new educational program offerings. Stays abreast of new trends in continuing education course delivery. Performs complex administrative duties related to continuing education trainings. o Maintain CE database and update all community contacts.
  
  Updates contact information for all current and new physicians, psychologists by utilizing and downloading the State Board licensing lists. Develops and establishes a validated email and postal mail database: a) Manages the use of the database by others granted access; b) Manages requests for information from the database from other departments. Plans, implements, and coordinates special projects or programs; prepares detailed program reports.
  
  Provides assistance in the establishment of new programs or the modification of existing programs.
  
  Conducts surveys and studies of problems and needs; makes recommendations. Maintains up-to-date knowledge of the status of assigned program area(s).
• 15% - Develops and executes specific complex communication campaigns for primary and secondary markets for educational offerings, alumni and development/fundraising initiatives;
  Design and implement communications collateral including conference brochures, flyers, handouts and other materials; create and disseminate marketing pieces for print and online for professional and community education programs, alumni and fundraising initiatives;
  Develop and manage applicable sections of website for the Department, including developing content/digital assets;
  Monitor, manage and develop communications and website content that are mindful of MUSC compliance/brand management rules;
  Coordinate…