Circulus Associate Administrative Assistant

About you and this role

Dow has an exciting opportunity for an Associate Administrative Assistant located in Arab, AL.

The Associate Administrative Assistant provides administrative or clerical support and administers general office activities. Such activities are clerical in nature and may include pulling together data, preparing reports, handling requests for information, receiving visitors, preparing travel schedules, arranging calls and scheduling meetings. Works within guidelines under general supervision.

• Provide administrative support to employees under the direction of leaders and colleagues, completing assigned tasks accurately, on time, and with a focus on quality, efficiency, and continuous improvement.
• Perform general office duties including filing, copying, scanning, faxing, and document preparation.
• Schedule and coordinate meetings, prepare meeting rooms, and support meeting logistics as needed.
• Maintain organized electronic and physical filing systems to ensure timely access to records.
• Serve as the primary receptionist and first point of contact for the site, greeting and assisting visitors in a professional manner, ensuring adherence to site safety and security protocols.
• Issue temporary badges and support visitor access in accordance with site requirements.
• Monitor and maintain badge and access control software; escalates access issues as appropriate.
• Serve as site document management support, including maintaining a controlled physical document library.
• Ensure documents are filed, retained, and archived in alignment with site, company, and regulatory requirements.
• Support audits, inspections, and reviews by retrieving and organizing required documentation.
• Maintain and order office supplies; monitor inventory levels and coordinate replenishment.
• Manage conference rooms and common office areas, ensuring they are clean, organized, and ready for use.
• Coordinate with site contacts or vendors for office-related services as needed.
• Monitor the site weather radio and other designated alert systems.
• Escalate severe weather or emergency notifications per site procedures.
• Support site safety culture by following all safety rules and promptly reporting concerns.
• Use Microsoft Office and other business systems effectively, stay current on technology, and troubleshoot standard office equipment and software issues as needed.
• Demonstrate initiative, sound judgment, problem‑solving ability, teamwork, and a willingness to learn while building effective working relationships and keeping others informed of work status.
• Follow Dow’s safety expectations and core values, intervene when unsafe behaviors are observed, and treat others with respect.

• A minimum of a High School diploma, GED, or equivalent.
• A minimum of 2 years relevant work experience.
• Ability to work legally in the United States. No visa sponsorship/support is available for this position.

• Experience supporting a manufacturing, industrial, or regulated site environment.
• Familiarity with document control or records management practices.
• Experience using badge/access control systems or document management systems preferred.
• Ability to work independently while effectively collaborating with site leadership and teams.

• Communication Methods: Ability to use various channels (email, phone, and digital platforms) to convey information effectively and professionally.
• Meeting Facilitation: Capability to guide discussions, keep meetings on track, and ensure objectives are met.
• Meeting Organization: Expertise in planning agendas, preparing materials, and coordinating logistics for smooth meeting execution.
• Microsoft Applications: Proficiency in Word, Excel, Outlook, and PowerPoint for document creation, data management, and presentations.
• Teamwork: Collaborative approach to working with colleagues, supporting shared goals, and fostering a positive work environment.
• Travel Planning: Ability to design detailed itineraries, manage schedules, and anticipate travel needs for seamless trips.

• Ability to sit, stand, and walk throughout the workday.
• Ability to lift and move office…