Accounts Payable Specialist

Position: Accounts Payable Specialist (Contract)
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Job Description:

Job Summary:

:

The Accounts Payable Specialist is responsible for processing, reviewing, and managing all accounts payable activities to ensure accurate and timely payment of vendor invoices. This role supports the finance team by maintaining financial controls, reconciling accounts, and ensuring compliance with company policies and applicable regulations

Primary Responsibilities:

(List, in order of importance, the primary responsibilities and deliverables this job is expected to perform and the approximate percentage of time required by these deliverables. This is not meant to be an exhaustive list and should highlight key responsibilities and job outputs.)

* Process high-volume vendor invoices accurately and in a timely manner

* Perform 2-way and 3-way matching of invoices, purchase orders, and receiving documents

* Enforce No PO, No Payment policy and escalate non-compliant invoices as needed

* Review invoices for accuracy, proper approval, and compliance with company policies

* Prepare and process weekly and monthly payment runs (ACH, wire, checks)

* Prepare and analyze GR/IR (Goods Receipt / Invoice Receipt) reports, investigate variances, and coordinate resolution with Procurement and Receiving teams

* Produce and analyze weekly AP aging reports, identify overdue items, and recommend corrective actions

* Perform top 10 vendor reconciliations on a regular basis and resolve discrepancies

* Reconcile vendor statements and resolve pricing, quantity, and timing differences

* Prepare and review annual 1099 reports ensuring accuracy of vendor classifications and payment totals.

* Support ICSA / internal control reporting, ensuring AP controls are documented and operating effectively

* Record AP transactions and adjustments in the general ledger

* Assist with month-end and year-end close, including accruals and account reconciliations

* Support internal and external audits by providing documentation and explanations

* Communicate professionally with vendors and internal stakeholders to resolve issues

* Identify process improvement opportunities to increase efficiency and strengthen controls

Qualified Experience and Training:

Education:

Preferred

* Pursuing a Finance / Accounting / Business Admin/ Economics degree

Experience:

Required

* 2+ years of accounts payable or general accounting experience

Licensure/

Certifications:

Required

* N/A

Preferred

* N/A

Travel Required:

* 0  % Domestic and International

Citizenship:

Authorized to work in the US, Able to work in US without current or future need for visa sponsorship

Clearance:

* N/A

Qualified

Skills:

Knowledge, Skills, Demonstrated Capabilities:

Preferred

* Strong understanding of AP processes and internal controls

* Experience with accounting/ERP systems (e.g., SAP)

* Proficient in Microsoft Excel

* High attention to detail and strong organizational skills

* Ability to meet deadlines in a fast-paced environment

* Strong communication and problem-solving skills

Communication

Skills:

Required:

* English

Technical Systems Proficiency:

Preferred:

* Microsoft 365

* SAP

Complexity of the Role:

Level of Decision Making:

Organizational information:

Direct Reports:

Is this a people manager? NO

# of Exempt Reports:      

# of Non-exempt Reports:      

Job Dimensions:

* Responsible for processing invoices, managing vendor payments, ensuring accuracy in financial transactions and maintaining compliance

Nature of Contacts:

* Assist the finance team with gathering necessary documentation and reports during year-end audits.

Physical Requirements:

* Onsite or remote: 100 % Onsite

* Vision: able to see and read computer screen and other electronic equipment with screens, able to read documents, reports and engineering drawings. Daily

* Hearing: able to hear to participate in conversations in person and via…