Accounts Receivable Administrator II

Accounts Receivable Administrator II

The Accounts Receivable Administrator II is responsible for providing financial and administrative support relating to accounts receivable (billing, customer invoicing, cash applications, collections, and reconciliation), ensuring effective, efficient and accurate financial operations.

The incumbent oversees the maintenance of supporting records, ensuring compliance with company policies and procedures and external regulations. Follows controls to meet both internal and external audit requirements.

• Responsible for all invoice preparation and customer billing aspects, including billing in Third Party Systems.
• Ensure invoices and billing data are accurate, compliant and that customers are billed according to contract specifications.
• Ensure tax and billing fiscal requirements for each country are followed.
• Manage the collection of all customer receivables and develop a strong relationship with all customers to resolve any queries or overdue debt issues.
• Process cash receipts timely and accurately, which includes ACH Exceptions, Lockbox, Wires, Desktop Deposits, and work with cross‑functional teams to resolve outstanding Cash Application issues.
• Review and research high volume of transactions for payment and posting discrepancies, identify and document root cause, and raise findings to appropriate local office(s) and management for action.
• Proactively communicate directly with local offices and customers to ensure timely payments and adherence to scheduled payment plans.
• Ensure an accurate and efficient monthly closing of Accounts Receivable's financial records and posting of month‑end information and maintain monthly statement of reconciliation on all account receivable related balances.
• Prepare monthly Aged Debtors report, aging analysis, and unapplied receipts report.
• Provide timely and accurate monthly reports (revenue, accruals, etc.).
• Provide periodic inputs for cash flow reports and forecasts as required.
• Active participation in the design and implementation of continuous improvement in accounting and reporting processes to drive efficiencies.
• Ensure compliance with all SBA’s policies and procedures.

• H.S. Diploma/GED is required, Associate's Degree preferred in Accounting, Finance, or a related field; and a minimum of 2 years experience in General Accounting, Accounts Receivable, Billing, Reconciliation or Collection is required.
• Demonstrated knowledge and proficiency working with Great Plains preferred.