Accounts Payable Specialist

Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist is responsible for processing high-volume indirect invoices and ensuring accuracy, compliance, and timeliness within the procure-to-pay (P2P) cycle. This role supports month-end close, vendor relationships, and internal controls while maintaining adherence to company policies and accounting standards.

Key Responsibilities

+ Process a high volume of indirect invoices (both PO and non-PO) within the ERP system in accordance with established procedures.

+ Review and validate invoice coding, approval routing, and supporting documentation for non-PO invoices.

+ Perform 2-way and 3-way matching for purchase order (PO) invoices to ensure accuracy.

+ Investigate and resolve invoice discrepancies by collaborating with internal departments and stakeholders.

+ Monitor invoice aging reports and proactively escalate overdue approvals or unmatched transactions.

+ Communicate professionally with vendors regarding invoice status, payment updates, and discrepancy resolution.

+ Perform monthly vendor account reconciliations and resolve outstanding balances.

+ Ensure compliance with SOX controls, internal policies, and accounts payable best practices.

+ Track and enforce contract terms, including payment terms and early payment discount opportunities.

+ Support internal and external audit requests by providing necessary documentation.

+ Prepare and analyze accounts payable reports, including aging summaries and other financial metrics.

Required

Skills & Qualifications

+ Minimum of 2+ years of accounts payable experience, preferably in a high-volume or shared services environment.

+ Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.

+ Proficiency in Microsoft Excel, including pivot tables and VLOOKUP functions.

+ Experience working with ERP or accounting systems (e.g., Microsoft Dynamics GP/Great Plains, SAP, Net Suite).

+ Strong understanding of procure-to-pay (P2P) processes, including purchasing and inventory workflows.

+ Excellent attention to detail, accuracy, and organizational skills.

+ Effective communication skills, both written and verbal.

+ Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

+ Knowledge of SOX compliance requirements and internal accounting controls.

Preferred Qualifications

+

Experience with automation tools and reporting systems.

+ Familiarity with indirect tax regulations (e.g., VAT, GST).

+ Strong analytical skills with the ability to identify and resolve discrepancies efficiently.

+ Experience in vendor management and relationship building.

Job Type & Location

This is a Contract to Hire position based out of Boca Raton, FL.

Pay and Benefits

The pay range for this position is $24.00 - $28.85/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:  - Medical, dental & vision  - Critical Illness, Accident, and Hospital  - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available  - Life Insurance (Voluntary Life & AD&D for the employee and dependents)  - Short and long-term disability  - Health Spending Account (HSA)  - Transportation benefits  - Employee Assistance Program  - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Boca Raton,FL.

Final date to receive applications

This position is anticipated to close on Jun 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

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