Accounts Payable Specialist

Position Overview

Process high‑volume indirect invoices (both PO and non‑PO) in the ERP system following standard procedures. Verify coding, approval routing, and supporting documentation for non‑PO invoices. Perform 2‑way and 3‑way matching for PO invoices. Research and resolve invoice discrepancies with internal stakeholders. Monitor invoice aging and escrow overdue approvals or unmatched items. Communicate with vendors regarding invoice status, payments, and discrepancy resolution.

Reconcile supplier accounts monthly and resolve outstanding issues. Maintain compliance with SOX controls and internal AP procedures. Ensure adherence to contract terms, including early‑payment discounts and net terms. Provide documentation for internal and external audits. Generate AP reports such as aging summaries and other financial tracking documents.

ERP, Excel, vlookup, pivot table, reporting, reconciliation, Microsoft Office, DSO, month end, accounts payable, invoice processing, purchase order, Great Plains, SAP, Net Suite, accounting, invoicing, Excel pivot tables, Microsoft Excel, General ledger, inventory, automation, full cycle, way match, analysis, vendor management, invoice entry.

Requirements: 2+ years of experience in accounts payable.

Education:

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred. Proficient in Microsoft Excel (pivot tables, VLOOKUP, etc.). Experience with ERP/accounting systems (e.g., Great Plains, SAP). Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Experience in high‑volume AP or shared services environments, preferred. Strong understanding of procure‑to‑pay (P2P) processes, direct spend purchasing, and inventory workflows.

Excellent organizational, communication, and follow‑up skills. High attention to detail, accuracy, and time management. Knowledge of indirect taxes (VAT/GST) is a plus.

The pay range for this position is $24.00 - $28.85/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Jun 12, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, please email astoncarter for other accommodation options.

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Job Type &

Location:

This is a Contract to Hire position based out of Boca Raton, FL.

Experience Level: Entry Level.

Workplace Type:
This is a fully onsite position in Boca Raton, FL.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.