Accounts Receivable Specialist

Description

Position Overview:

As the AR Specialist - Billing, you’ll be responsible for accurate billing, maintaining customer accounts, and driving efficient billing processes. This is your opportunity to join a dynamic team where your attention to detail and proactive communication will directly impact our financial performance. You’ll bring a strong understanding of AR processes, a knack for problem‑solving, and the ability to thrive in a fast‑paced environment.

• Prepare and issue accurate, timely invoices based on contracts and service delivery
• Monitor customer accounts and follow up on outstanding balances
• Post daily cash receipts and resolve discrepancies
• Submit disputes through customer portals
• Maintain comprehensive billing records
• Process credit memos, adjustments, refunds, and write‑offs
• Reconcile AR sub‑ledger with general ledger and customer accounts
• Collaborate with internal departments to resolve billing issues
• Generate and distribute aging reports and support month‑end close
• Track and report on AR metrics such as Days Sales Outstanding (DSO)
• Ensure compliance with internal policies and external regulations

accounts receivable, billing, ERP, Excel, VLOOKUP, pivot table, reporting, reconciliation, Microsoft Office, DSO, month end, Great Plains, Microsoft Dynamics, Microsoft Dynamics GP, SAP, Net Suite, Oracle, accounting, aging report, invoicing, EDI, days sales outstanding.

Requirements: 1-3+ years of experience in accounts receivable or billing.

Education:

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred. Proficient in Microsoft Excel (pivot tables, VLOOKUP, etc.). Experience with ERP/accounting systems (e.g., Great Plains, SAP). Excellent written and verbal communication skills. Strong organizational skills and attention to detail. Experience in high‑volume AR or shared services environments, preferred. Knowledge of trade promotion, EDI, and retailer deduction practices (e.g., Walmart, Amazon), preferred.

Familiarity with root cause analysis and continuous process improvement methodologies, preferred. Intermediate to advanced Office 365 skills (Word, Excel, Outlook).

Intermediate Level

This is a Contract to Hire position based out of Boca Raton, FL.

The pay range for this position is $24.00 - $28.85/hr.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Boca Raton, FL.

This position is anticipated to close on Jun 26, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.