AP Specialist

AP Specialist

Salary: $55,000 - $65,000 per year.

Location:

Boca Raton, FL. On-site. Permanent.

We are currently seeking a dynamic, detail‑oriented, and highly organized AP Specialist to join our thriving team in the construction industry. This is an excellent opportunity for an individual with a strong background in Accounts Payable who is looking to contribute their skills to a fast‑paced, innovative, and collaborative environment. The ideal candidate will have a minimum of 2 years of experience in a similar role, with a proven track record of managing purchase orders, vendor relations, and financial reporting.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with company match
• Life Insurance
• Disability Insurance
• Paid time off (PTO)

• Manage the full cycle of Accounts Payable processes, including matching, batching, and coding invoices, performing check runs, and processing electronic transfers and payments.
• Generate, review, and maintain Purchase Orders for the company, ensuring accuracy and compliance with company policies and procedures.
• Collaborate with the procurement team to resolve invoice discrepancies and conduct thorough vendor statement reconciliations.
• Prepare monthly, quarterly, and annual financial reports related to AP.
• Assist in the development and implementation of systems and procedures to enhance productivity and performance in the AP department.
• Ensure timely payments of vendor invoices and maintain accurate records and control reports.
• Respond to vendor inquiries regarding invoice and payment issues and maintain positive vendor relations.
• Assist with internal and external audits as required, providing necessary information and documentation.
• Stay updated with industry trends, advancements, and best practices to enhance efficiency and effectiveness in the role.

• Minimum of 2 years of experience in Accounts Payable, preferably in the construction industry.
• Proficiency in generating and managing Purchase Orders.
• Excellent knowledge of accounting software and Microsoft Office Suite, especially Excel.
• Strong understanding of accounting principles, data analysis, and multi‑currency transactions.
• Excellent communication, interpersonal, and customer service skills.
• High degree of accuracy, attention to detail, and confidentiality.
• Excellent problem‑solving, analytical, and decision‑making skills.
• Ability to work independently and as part of a team, managing multiple tasks and meeting deadlines in a fast‑paced environment.
• Preferred degree in Finance, Accounting, or related field.

Jobot is an Equal Opportunity Employer. All qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot prohibits harassment of applicants or employees based on these protected categories and complies with applicable laws regarding unemployment status.