Accounts Payable Specialist

Overview

Process high‑volume indirect invoices (both PO and non‑PO) in the ERP system following standard procedures. Verify coding, approval routing, and supporting documentation for non‑PO invoices. Perform 2‑way and 3‑way matching for PO invoices. Research and resolve invoice discrepancies with internal stakeholders. Monitor invoice aging and elevate overdue approvals or unmatched items. Communicate with vendors regarding invoice status, payments, and discrepancy resolution.

Reconcile supplier accounts monthly and resolve outstanding issues. Maintain compliance with SOX controls and internal AP procedures. Ensure adherence to contract terms, including early‑payment discounts and net terms. Provide documentation for internal and external audits. Generate AP reports such as aging summaries and other financial tracking documents.

• ERP
• Excel (pivot tables, VLOOKUP)
• vlookup
• pivot table
• reporting
• reconciliation
• Microsoft Office
• DSO
• Month end
• Accounts payable
• Invoice processing
• Purchase order
• Great Plains
• Microsoft Dynamics
• Microsoft Dynamics GP
• SAP
• Net Suite
• Accounting
• Invoicing
• General ledger
• Inventory
• Automation
• Full cycle
• Way match
• Analysis
• Vendor management
• Invoice entry

• 2+ years of experience in accounts payable
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
• Proficient in Microsoft Excel (pivot tables, VLOOKUP, etc.)
• Experience with ERP/accounting systems (e.g., Great Plains, SAP)
• Excellent written and verbal communication skills
• Strong organizational skills and attention to detail
• Experience in high-volume AP or shared services environments, preferred
• Strong understanding of procure‑to‑pay (P2P) processes, direct spend purchasing, and inventory workflows
• High attention to detail, accuracy, and time management
• Knowledge of indirect taxes (VAT/GST) is a plus

Entry Level

Contract to Hire located in Boca Raton, FL

Hourly pay range: $24.00 – $28.85

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Fully onsite in Boca Raton, FL

This position is anticipated to close on June 26, 2026

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter for other accommodation options.