Accounts Payable Coordinator

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Full Time, Clerical – Boca Raton, FL, US

The Accounts Payable Coordinator position will provide a new hire with a unique opportunity to immerse themselves in the day-to-day bustle of a prestigious legal group’s Finance & Accounting Department. Our firm maintains a work environment that prioritizes internal promotion, training, and professional development. We strive to see our employees grow! As team‑members progress and demonstrate a consistent ability to meet performance standards, promotional opportunities become available.

• Assist in developing new AP processes where needed
• Maintain client directives, vendor accounts, and contact information
• Provide reconciliations and oversight for vendor invoices, statements, and credit card receipts
• Ensure timely payments to vendors
• Obtain approvals as needed from attorneys and management
• Ensure costs are processed timely and liaise with billing team to ensure costs are billed timely
• Follow and enforce AP policies and procedures

• Detail oriented with strong ability to identify and resolve issues
• Experience participating with a high volume data entry processing team
• Knowledge of general accounting principles and procedures to assist in supporting financial reporting team
• Highly proficient with MS Excel (pivots, vlookups, etc.)
• Ability to multitask critical functions and handle multiple projects in a fast‑paced environment
• Strong communication skills – work well with others
• Ability to work independently and make sound decisions while meeting time sensitive deadlines
• Able to identify workflow limitations and suggest improvements
  
  Required Education and Training
  • Associate’s degree in accounting or equivalent education/experience
  • Minimum of five years of progressive accounts payable experience
  • Advanced Excel skills
  • Strong ability to adapt to accounting S/W packages
  • Basic principles of quality assurance and/or quality control strongly preferred but not required
  Job Details and Compensation
  • Full‑time (40 hr./week) position
  • Business hours are typical work days – Monday through Friday
  • Competitive pay – commensurate with experience
  • Comprehensive training and mentoring programs
  • Paid time off
  • Paid holidays
  • Medical, dental, and vision insurance plans
  • 401k program