Accounting Specialist Job Boca Raton area,Florida USA,Accounting

We are seeking a highly skilled and detail-oriented Senior Accounting Specialist to join our dynamic finance team. In this pivotal role, you will leverage your extensive accounting expertise to ensure accurate financial reporting, compliance with regulatory standards, and efficient management of financial data. Your proactive approach and technical proficiency will contribute significantly to our organization’s financial integrity and operational success. This position offers an exciting opportunity for a motivated professional to grow their career while supporting our mission of financial excellence

Core Responsibilities Accounts Payable – Daily Execution (Primary Focus)

Code and post all general administrative expenses to the correct general ledger accounts
Review and ensure accuracy and completeness of all AP entries before posting
Maintain strict control over daily transaction flow and posting discipline
Process and manage daily COD transactions

Cash Flow Monitoring & Payment Execution

Monitor daily cash activity and ensure alignment between transactions and available balances
Coordinate and execute ACH and wire payments
Manage and execute weekly check runs (multiple entities)
Maintain accurate records of all disbursements and payment activity

Credit Card & Expense Reconciliation

Reconcile corporate credit card transactions monthly
Ensure all charges are properly coded, supported, and posted
Investigate and resolve discrepancies or missing documentation

Bank Reconciliations & GL Integrity

Perform daily and monthly bank reconciliations
Reconcile all activity to the general ledger
Identify and resolve discrepancies independently
Maintain accurate cash and transaction records

Month-End Close & Reporting

Prepare and post journal entries (payroll, accruals, adjustments)
Maintain and reconcile balance sheet schedules
Assist with month-end close process
Generate and maintain required financial reports

Ensure all data is accurate, complete, and audit-ready

Future Growth (Secondary Responsibility)

Support accounting operations for a second company (machine shop)
Assist with basic AR/AP functions and transaction posting
Contribute to setup and maintenance of new accounting records

Qualifications

4–7+ years of accounting experience
Strong hands-on experience with:
Accounts Payable operations
Bank reconciliations
Credit card reconciliations
Proven ability to manage daily transaction flow accurately and consistently
Experience in inventory-based, manufacturing, or distribution environments preferred
Intermediate Excel skills (reconciliations, tracking, reporting)
Strong attention to detail and accuracy in financial data
Ability to work independently and resolve issues without escalation
Organized and able to manage multiple deadlines consistently
Accountability for complete and timely execution of responsibilities

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