HOA Bookkeeper Job Boca Raton area,Florida USA,Accounting

Benefits:

Competitive salary

Flexible schedule

Training & development

Mission Bay Community Association Bookkeeper — Part-Time In-Office Reports to the Property Manager

Job Summary

Mission Bay Community Association, a self-managed HOA, is seeking a detail-oriented, part-time Bookkeeper to maintain accurate financial records and support the Association's compliance with Florida Statute 720. Working closely with the Property Manager, the Bookkeeper is responsible for bank reconciliations, accounts receivable and payable, delinquency collections, and monthly financial reporting. This role combines traditional bookkeeping duties with hands‑on community association accounting, including amenity income tracking, special assessment monitoring, and owner account management.

This is an in‑office position based at the Association's on‑site management office.

Key Responsibilities Bank & Financial Reporting

Perform monthly bank reconciliations across all Association accounts

Enter and reconcile Tennis, Pickleball, and Square deposit income against bank statements

Complete monthly general ledger account reconciliations

Prepare monthly financial reports and management summaries for the Board

Support annual budget planning, year-end close, and audit preparation

Accounts Receivable

Upload and apply bank payments in Enumerate

Process quarterly assessment payments received in the office

Process miscellaneous cash receipts, including rentals and access card fees

Set up and process electronic payments (e-payments) for owners

Resolve owner account adjustments, including NSF items and misapplied payments

Respond to owner account inquiries by phone and email

Manage ACH enrollments and updates

Monitor special assessment receivables and process early payoffs

Train on the e-payment system, check scanner, and lockbox processing

Accounts Payable

Assist the Property Manager with day-to-day accounts payable processing

Process AP through Avid Exchange

Provide AP documentation and support for the annual audit

Collections

Prepare weekly delinquent account reports and worksheets

Conduct outreach calls and emails to delinquent accounts

Post late fees to delinquent accounts on a quarterly basis

Prepare and mail late notices and NOLA (Notice of Late Assessment) letters

Set up and manage owner payment plans in coordination with collections counsel

Provide ongoing follow-up on active collection matters

Additional Duties

Process estoppel certificates and owner questionnaires as needed

Record and report Board meeting minutes

Upload monthly financial reports and minutes to the Association website

Prepare annual coupon books

Support the annual budget meeting and mailing

Report monthly water usage to the South Florida Water Management District

Qualifications

Bachelor's degree in accounting or a related field preferred; equivalent bookkeeping experience considered

Prior experience as a bookkeeper, accountant, or in community association financial management

Working knowledge of generally accepted accounting principles (GAAP)

Proficiency in Microsoft Excel; experience with Quick Books or similar accounting software

Familiarity with Enumerate and Avid Exchange a plus

Strong mathematical, analytical, and organizational skills

Excellent attention to detail, time management, and written and verbal communication skills

Comfortable working full-time hours on-site, including resident-facing collections calls, AP processing, and office-based duties

Compensation

$27–$28 per hour, commensurate with experience.

Schedule & Location

This is a part-time, fully in-office position based at the Association's on‑site management office. All bank reconciliations, GL work, reporting, accounts payable, collections, and resident-facing duties are performed on-site during scheduled office hours.

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