Senior Accounts Payable Specialist

• Base Pay $27.00 - $30.00 / Hour
• Employee Type RFT (Non-Exempt)

Our Mission: To fulfill our PROMISE to our employees, members and guests in order to create a reimagined Country Club life.

P assionate – We love what we do and have fun doing it!

R efined – We strive for excellence in our communication.

O wnership – We are proactive and accountable in any task, challenge or opportunity presented to us.

M indful – We are present, patient, and aware so that we can best anticipate the needs of those around us.

I nnovative – We are eager and open to seek ways to improve Country Club life.

S afe – We take responsibility for creating a safe environment.

E mpathy – Every concern, suggestion, or feedback is a welcomed opportunity to understand the feelings and needs of others.

Boca West Country Club, recognized for its excellence and luxury, is seeking an experienced and detail-oriented Senior Accounts Payable Specialist. The Senior Accounts Payable Specialist serves as the lead operational resource within the Accounts Payable department and acts as the primary support to the Accounts Payable Manager. This position is responsible for processing complex accounts payable transactions, ensuring accuracy and compliance, mentoring Accounts Payable Clerks, and assisting with process improvements and system optimization initiatives.

The ideal candidate is highly organized, detail-oriented, and experienced with AP automation platforms and accounting system implementations. Experience with in hospitality, private clubs, country clubs, hotels, or resorts is highly preferred.

• Review, verify, code, and process vendor invoices, expense reports, and purchase orders accurately and efficiently.
• Handle complex invoice issues, vendor disputes, and payment discrepancies requiring advanced research and resolution.
• Process check runs, ACH payments, wire transfers, and electronic payments while ensuring adherence to payment schedules.
• Monitor vendor statements and reconcile accounts to ensure all invoices are accounted for and paid appropriately.
• Review accounts payable aging and proactively identify outstanding items requiring follow-up.
• Assist with month-end and year-end closing activities, including accruals, reconciliations, and audit preparation.

• Serve as the primary backup to the Accounts Payable Manager and assist with daily departmental operations.
• Provide guidance, training, and day-to-day support to Accounts Payable Clerks, promoting accuracy and consistency.
• Assist with prioritizing workload and maintaining department productivity during high-volume periods or supervisor absences.
• Review work completed by junior staff for accuracy and compliance with company policies.

• Identify opportunities to improve accounts payable workflows, efficiency, and internal controls.
• Assist with the implementation, optimization, and ongoing administration of AP automation platforms such as Ottimate, Beanworks, Avid Xchange, Stampli, Tipalti, or similar solutions.
• Participate in accounting system upgrades, testing, and process documentation.
• Develop and maintain standard operating procedures for accounts payable processes.
• Train department staff on new technologies, workflows, and best practices.
• Build and maintain positive working relationships with vendors and internal departments.
• Resolve payment inquiries professionally and promptly.
• Assist with negotiating payment terms and identifying opportunities for discounts or improved cash flow management.

• Ensure compliance with company policies, accounting standards, and internal controls.
• Maintain complete and organized documentation supporting all accounts payable transactions.
• Assist with internal and external audits by providing required documentation and responding to auditor requests.
• Maintain strict confidentiality of financial and vendor information.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or…