Accounts Payable Specialist

Description

We are seeking a detail-oriented Accounts Payable Specialist to join a growing accounting and finance team in Boca Raton, FL. This position will be responsible for processing vendor invoices, reconciling accounts, preparing payments, resolving discrepancies, and maintaining accurate accounts payable records.

Responsibilities

+ Process and code vendor invoices accurately and timely

+ Review invoices for proper approvals, coding, and supporting documentation

+ Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation

+ Prepare and process payments, including checks, ACH, and wire transfers

+ Reconcile vendor statements and research outstanding or missing invoices

+ Investigate and resolve invoice discrepancies, duplicate payments, pricing issues, and vendor inquiries

+ Maintain accurate vendor records and accounts payable documentation

+ Assist with vendor setup and maintenance, including required supporting documentation

+ Monitor outstanding payables and ensure invoices are processed according to payment terms

+ Communicate with vendors and internal departments regarding invoice and payment status

+ Assist with accounts payable aging and account reconciliations

+ Support month-end close activities, including accruals and AP reconciliation

+ Maintain compliance with established accounting procedures, company policies, and internal controls

Requirements

Qualifications

+ 2+ years of accounts payable or related accounting experience preferred

+

Experience with full-cycle accounts payable strongly preferred

+

Experience with invoice coding, payment processing, and vendor reconciliations

+ Knowledge of two-way and three-way matching processes preferred

+ Proficiency in Microsoft Excel

+

Experience with accounting or ERP systems such as SAP, Oracle, Net Suite, Quick Books, Sage, or similar platforms preferred

+ Strong attention to detail and accuracy

+ Excellent organizational and time-management skills

+ Strong analytical and problem-solving abilities

+ Ability to effectively communicate with vendors and internal departments

+ Ability to manage a high volume of invoices and competing priorities

+ High school diploma or equivalent required; associate or bachelor's degree in Accounting, Finance, or a related field is a plus

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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