Accounts Payable Specialist Boca Raton, Florida | Robert Half

Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist to join a growing accounting and finance team in Boca Raton, FL. This position will be responsible for processing vendor invoices, reconciling accounts, preparing payments, resolving discrepancies, and maintaining accurate accounts payable records.

Responsibilities

• Process and code vendor invoices accurately and timely
• Review invoices for proper approvals, coding, and supporting documentation
• Perform two-way and three-way matching of invoices, purchase orders, and receiving documentation
• Prepare and process payments, including checks, ACH, and wire transfers
• Reconcile vendor statements and research outstanding or missing invoices
• Investigate and resolve invoice discrepancies, duplicate payments, pricing issues, and vendor inquiries
• Maintain accurate vendor records and accounts payable documentation
• Assist with vendor setup and maintenance, including required supporting documentation
• Monitor outstanding payables and ensure invoices are processed according to payment terms
• Communicate with vendors and internal departments regarding invoice and payment status
• Assist with accounts payable aging and account reconciliations
• Support month-end close activities, including accruals and AP reconciliation
• Maintain compliance with established accounting procedures, company policies, and internal controls