Project Administrator

This role supports a large-scale business transformation initiative by managing project lifecycle administration and maintaining accurate project data within an ERP environment. You will play a key part in project setup and closeout, billing and project accounting support, and standardizing processes following a recent ERP implementation. The position is ideal for someone with professional services, engineering, consulting, or AEC experience who thrives in a fast-paced, evolving environment and brings strong project administration and accounting knowledge.

• Manage the full project lifecycle administration process, including project setup, ongoing maintenance, updates, and project closeout activities.
• Maintain accurate and up-to-date project records, including end dates, bill rates, and other key project data within the ERP system.
• Ensure data accuracy, consistency, and integrity across projects during ongoing system and process improvements.
• Support project accounting and billing functions, including invoicing, revenue tracking, and related project financial activities.
• Assist with identifying process gaps and help develop and document standardized procedures and workflows.
• Collaborate closely with project managers, finance teams, and operational stakeholders to resolve project-related issues and data discrepancies.
• Monitor project information to ensure compliance with company policies, financial controls, and business requirements.
• Participate in system-related initiatives, including ERP enhancements, testing, and process documentation efforts.
• Generate reports and analyze project data to support operational and financial decision-making.
• Contribute recommendations for workflow improvements, process efficiencies, and best practices in project administration.
• Support data migration and backup activities related to project accounting and ERP initiatives.
• Assist with timesheet and expense backup reviews to support accurate billing and project accounting.
• Support general ledger, reconciliation, month-end activities, and accounts payable processes as they relate to project accounting.
• Provide invoicing support, including preparing, reviewing, and submitting invoices in line with project and client requirements.
• Perform accurate data entry and maintain organized backup files for accounting and project documentation.

• Minimum of 2+ years of experience in project administration, project accounting, billing, or a closely related role.
• Experience supporting project lifecycle management from project setup through project closeout.
• Strong ERP system experience, with hands‑on use of enterprise-level systems; experience with Infor, Oracle, or similar platforms is preferred.
• Knowledge of project accounting, revenue tracking, and billing processes.
• Experience working in professional services, consulting, engineering, AEC (Architecture, Engineering, Construction), or similar environments is strongly preferred.
• Experience supporting large organizations, ideally with $500M+ in revenue.
• Proficiency with Microsoft Excel, including pivot tables and reporting.
• Experience with invoicing, project accounting, and accounting software tools.
• Understanding of general ledger, reconciliation, month-end processes, and accounts payable as they relate to project work.
• Familiarity with data migration, backup procedures, and handling accounting data.
• Strong organizational skills with exceptional attention to detail.
• Ability to adapt to changing priorities and evolving processes in a fast‑paced environment.
• Strong communication and problem‑solving skills, with the ability to work effectively with cross‑functional teams.
• Ability to generate and interpret project and financial reports to support decision‑making.