Executive Administrative Assistant

Seeking an Executive Assistant Specialist to be responsible for providing high-level support to the sales team, helping with any issues and requests, while consistently delivering high-quality service.

Full time - Onsite

Morning shift

Essential Duties and Responsibilities:

• Manage system access to company platforms, as well as maintain customer and order data within CRM and other relevant systems.
• Provide order support to sales team that are not limited to submitting customer approvals, processing orders, and handling shipping discrepancies and changes.
• Organize and manage logistics for sales events and trade shows for sales team to ensure seamless coordination and execution.
• Collect relevant information and distribute inquiries from leads and customers to the appropriate teams.
• Maintain the document library containing sales resources to ensure it is organized, up-to-date, and easily accessible.
• Manage and coordinate executive calendars by scheduling meetings and securing travel arrangements and accommodations.
• Track executive monthly expenditures, including processing receipts and auditing expenses.
• Prepare reports, presentations, and other documentation as needed by the sales team.
• Support the company’s management team with administrative tasks and special projects as required.
• Perform other related duties as assigned.

• Bachelor’s degree or equivalent experience in business administration, sales, or a related field.
• Proven track record of maintaining professionalism and delivering exceptional customer support to sales teams and management.
• Excellent verbal and written communication skills, with the ability to articulate complex information clearly and concisely.
• Strong interpersonal skills and the ability to thrive in a fast-paced, dynamic sales environment.
• Collaborative team player with experience working cross-functionally and effectively with various departments.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with CRM systems.
• Adherence to company policies and procedures, with a commitment to maintaining compliance and integrity.

• Must be flexible in terms of working hours to meet requirements of position.
• Must have a valid driver’s license and have a car.