Operations Coordinator Facilities and Events

Position: Operations Coordinator for Facilities and Events
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* Note:

Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
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* Position Summary:

** Florida Atlantic University is seeking an Operations Coordinator for Facilities and Events.

This position assists the Assistant Dean in property control and facilities management tasks. This position serves as the secondary building manager for the Arts and Letters Building Portfolio and the Fogelman Museum.

Summary of Responsibilities:

* Coordinate and manage use of college-managed spaces, including coordinating facilities use agreements, between location reservations, the EMS Platform, 25

Live, and SharePoint. Ensure the efficient use of college resources.
* Track and enter Work orders for common college spaces (custodial, maintenance, coordinating access to secured spaces).
* Proactive and regular review of college facilities conditions (restrooms, classroom conditions, HVAC, lighting, custodial).
* Assist with Emergency management reporting.
* Coordinate and manage college-owned equipment. (Golf carts, keys, common equipment.)
* Manage all card access requests for all Arts and Letters buildings.
* Coordinate and schedule events for the Associate Deans. Assist in the planning and execution of college events and functions.
* Schedule meetings and handle communications for the Dean team. Provide secondary support to the Executive Assistant to the Dean as needed.
* Collaborate with Arts and Letters administration on special projects as assigned.
* Provide administrative support as needed. Provide guidance and supervision to support staff, as required. Foster a positive and productive work environment.
* Manage and track purchasing activities, including procurement and budget management related to college resource maintenance.
* Work in coordination with college policies and procedures.
* Prepare and maintain documents and reports as directed by the Dean Team. Ensure accuracy and timeliness in reporting.
* Other job-related duties as assigned by supervisor.
** Include for Line Positions ONLY
**** FAU Benefits and Perks
** If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
* Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
* State retirement options including tax-deferred annuities and Roth 403(b) plans.
* State employees  program.
* Sick Leave Pool Program.
* Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
* Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).For details on FAU's amazing offers visit us at
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* Minimum Qualifications:

** Master's degree from an accredited institution in an appropriate area of specialization, or a bachelor's degree from an accredited institution in an appropriate area of specialization, and two years of appropriate experience required.
** Salary:**$50,000 - $55,000 per year.
** College or Department:
** A&L:
Theatre & Dance
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* Location:

** Boca Raton
** Work Days and

Hours:

** Monday - Friday, 8 a.m.

- 5 p.m. Nights and weekends as needed.
** Final date to receive applications:
**** Special Instructions to Applicant:
** APPLICATION DOCUMENTS

REQUIRED:

Resume     Cover letter
OFFICIAL SEALED TRANSCRIPTS

REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their…